Category: General Annual Town Meeting (after Town Election, approximately 8:30 p.m.)

Annual Town Meeting (after Town Election, approximately 8:30 p.m.)

March 10, 2020


Attendees: sign the Attendance Sheet

Call the meeting to order (clerk)

Election of a moderator (by the voters)

Announce Agenda for Rest of Meeting (moderator, subject to modification by vote of electorate)

Motion to approve minutes of previous year's Annual Meeting Minutes (copies provided by clerk)

Reading of the Board of Audit Report as  posted by clerk prior to meeting (treasurer)

Fund Beginning Balance Receipts Disbursements Total Balance
General Fund $  7,878.53 $24,043.50 $17,782.36 $14,139.67
Road and Bridge (On-going Maintenance $  5,050.47 $  3,168.80 $  2,545.62 $  5,673.65
Fire and EMS $ 21,533.13 $13,460.85 $13,500.00 $ 21,493.98
Roads and Bridges (Capital Reserve) $140,178.18 $  8,331.73 $14,389.88 $134,120.03
Total $174,640.31 $49,004.88 $48,217.86 $175,427.33

Annual Board of Appeals and Equalization scheduled on April 29 from 3:00-4:00 p.m. at Pequaywan Fire Hall

Result of Township Election - one supervisor position (clerk)

Position Opening: Deputy Clerk, Deputy Treasurer, Noxious Weed Inspector (see job duties below) contact the Town Clerk if interested for any of the positions (clerk)

Pequaywan Town Chair's Road Report

Report from Pequaywan Fire & EMS and request for 2021 levy:  Electors vote on the amount to provide for fire department, supervisors will render the final decision during March Town Meeting

Update, suggestions and discussions on possible projects for the land owned by the township in Rossini Road including the tax forfeited property purchased from St. Louis County

Discussion and motion to approve general levy and any dedicated levies (road & bridge, plus others determined helpful to treat as designated and not just a budget item from the general fund) and to affirm total levy including funds for Pequaywan Fire & EMS (Note: the levy must be voted on)


General Fund 4,890.00 17,782.36 24,043.50
Road and Bridges (On-going Maintenance 1,650.00 2,545.62 3,168.80
Fire and EMS 13,500.00 13,500.00 13,460.85
Roads and Bridges (Capital Reserve) 9,960.00 14,389.88 8,331.73
Total 30,000.00 48,217.86 49,004.88


General Fund 5,000.00 19,000.00
Road and Bridges (On-going Maintenance 3,000.00 2,500.00
Fire and EMS 15,000.00 15,000.00
Roads and Bridges (Capital Reserve) 12,000.00 5,000.00
Total 35,000.00 41,500.00


General Fund 12,000.00 20,000.00
Road and Bridges (On-going Maintenance 3,000.00 3,000.00
Fire and EMS 16,000.00 16,000.00
Roads and Bridges (Capital Reserve) 12,000.00 10,000.00
Total 43,000.00 49,000.00

Motion to set the month and location for the next Annual Town Meeting: Second Tuesday during the month of March following the Township Election at Pequaywan Fire Hall

Motion to set monthly Town Board Meeting date/time - Second Tuesday of each month, 7:30 pm with the March meeting scheduled after the Annual Town Meeting (due to the fact that counting ballots take extra time, Town Board Meetings will be re-scheduled when it coincide with federal and state elections and will be discussed at least two months before the election)

Motion to set voting place: Primary voting place is Pequaywan Fire Hall; garage in case Pequaywan Fire Hall is not available due to unforeseen circumstances, secondary voting place is Pequaywan Trail Blazer Snowmobile Club (contact person?)

Motion to set voting time:
7:00 am - 8:00 pm, Presidential Nomination Primary Election, Primary Election and General Election
7:00 am - 8:00 pm, State Election
10:00 am - 8:00 pm, Special Primary Election  and Special General Election
5:00 pm - 8:00 pm, Township Election

Posting areas:
- website
- West Branch Road Sign board
- Pequaywan Fire & EMS bulletin board
- Pequaywan Inn bulletin board
-Pequaywan Association website

General Discussion of Items of Concern (Note: This section can be used to allow the residents to voice their opinions on any matter, but such input is only advisory to the board. Common issues may include culvert policies, desired posting locations, etc.

Adjourn Annual Town Meeting

Note: Bolded and italic items are mandatory at every Annual Town Meeting


 Duties of Town Clerk

  • Record minutes of the proceedings of every town meeting in the book of town records
  • Act as clerk of town and keep a true record of all its proceedings
  • Have custody of the records, books and papers of the town unless otherwise provided by law
  • File and preserve all accounts audited by the town board or allowed at a town meeting
  • Record every request for a special vote or special town meeting and properly post the requisite notices
  • Post, all meeting notices and ordinances of the town
  • Furnish to the Annual Meeting the Board of Audit report
  • Sign checks
  • Notary – Administer oaths of office
  • Doesn’t vote, except to fill a supervisor vacancy
  • Perform other duties required by law
  • Elections – Administer township elections
  • Deputy Clerk: The power to appoint a deputy clerk is found at Minn. Stat. § 367.12.“Each town clerk may appoint a deputy, for whose acts the clerk shall be responsible, and who, in the clerk’s absence or disability, shall perform the clerk’s

Deputy Clerk: The power to appoint a deputy clerk is found at Minn. Stat. § 367.12.“Each town clerk may appoint a deputy, for whose acts the clerk shall be responsible, and who, in the clerk’s absence or disability, shall perform the clerk’s duties.”


Duties of Town Treasurer

  • Receive and take charge of all money to the town, or which is required to be paid into its treasury, and pay out upon the lawful order of the town or its officers; (Sign checks)
  • Keep a true account of all money received and the manner in which it is disbursed;
  • Help prepare the Board of Audit with the Clerk
  • Selecting a depository for town funds if the board fails to select one.
  • Deliver all books, property and money to successor;
  • Doesn’t vote

Deputy Treasurer: The power to appoint a deputy treasurer is found at Minn. Stat. § 367.161. “Each town treasurer may appoint a deputy not currently serving as an elected official of the town for whose acts the treasurer is responsible, and who, in case of the treasurer’s absence or disability, shall perform the treasurer’s duties.”

Duties of Noxious Weed Inspector

Minnesota Statute Chapter 18 Sec.18.81 Duties of Inspectors and County Designated Employees, Subd 2. Local weed inspectors shall:

(1) examine all lands, including highways, roads, alleys, and public ground in the territory over which their jurisdiction extends to ascertain if section 18.78 and related rules have been complied with;

(2) see that the control or eradication of noxious weeds is carried out in accordance with section 18.83 and related rules; and

(3) issue permits in accordance with section 18.82 and related rules for the transportation of materials or equipment infested with noxious weed propagating parts.

Pequaywan Fire Hall
8764 Pequaywan Lake Road
Duluth, MN

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