Category: General Township Board Meeting, 7:30pm

Township Board Meeting, 7:30pm

January 14, 2020


Call to Order

AttendanceTown officers, guests

Clerk's Report

Treasurer's Report

Old Business

  • Update on the land purchase
  • Update on new laptops; what to do with the old laptops and cleaning files from its hard drive
  • Update on Voting Equipment Grant Application, due 1/31/2020
  • Adding a deputy clerk and deputy treasurer for the township
  • Upcoming elections and Public Accuracy Tests of the Automark machine
  1. March 3, 7:00am.-8:00pm, Presidential Nomination Primary, Pequaywan Firehall
  2. March 10, 5:00pm-8:00pm, Township Election, Pequaywan Firehall (update on Affidavit of Candidacy submission for Supervisor opening)

New Business

  • Bob McDonough resigning as election judge effective January 2020
  • Approve and sign the following Town Resolutions:
  1. Resolution for Appointment of Judges for 2020 Elections (motion passed during November meeting)
  2. Resolution Appointing Absentee Ballot Board for 2020 March Township Election
  3. Resolution for Voting Equipment Grant Funding Application
  • Schedule/confirm the following meetings:
  1. February 11, 2020: Board of Audit and Budget Meeting after the Township Board Meeting, approximately 8:30 pm (Treasurer last year requested to schedule Budget Meeting a few days before Board of Audit Meeting so that the budget for each account codes can be determined for CTAS purposes and Audit reports. Otherwise, the beginning balances will all show zero.
  2. March 10, 2020: Annual Town Meeting right after Town Election approximately 8:30pm
  3. March 10, 2020: Town Board Meeting, and Board of Canvas Meeting after Annual Town Meeting approximately 9:30pm or if preferred, change the date
  4. April 14, 2020: Reorganizational Meeting after Town Board Meeting to discuss: (a) Resolutions on Establishing a Policy for the Compensation and Reimbursement of Town Officers; possibly (b) Retention Schedule; and (c) Statutory Conflicts of Interest
  • Primary Election, August 11; General Election, November 10 - the need to change the date of Town meetings that falls on the same date as election days as ballot counting may not be done until midnight or later



  • Premium Invoice from MATIT for Consolidated Coverage $923.00
  • Invoice from St. Louis County for services completed for Proposed Tax Notice Preparation and delivery $69.77
  • Billing Statement from St. Louis County, Land and Minerals Department, for purchase of tax forfeited property in Rossini Road, $5,340.83
  • Email from St. Louis County, Phil Chapman Elections Supervisor, re-more information on the cost of replacement for the M100 election equipment and supplies
  • Email from St. Louis County, Phil Chapman Elections Supervisor, re-information on the process for the Presidential Nomination Primary voting in Minnesota
  • Email from St. Louis County, Land and Minerals Department, County Ag Imspector, requesting to complete and submit 2019 Annual Township Report on Noxious Weed Control
  • Email from Duluth Association of Townships with October 2019 meeting minutes, invoice for 2020 Association Dues, and January Meeting Agenda
  • Email from U.S. Census Bureau, Sam Fettig, Chicago Regional Census Center, re-training in forming a 2020 Complete Count Committee
  • Emails from U.S. Census Bureau re-voluntary Boundary and Annexation Survey participation to ensure that the Census Bureau has current and accurate boundary, legal name, and status information for the township
  • Email from St. Louis County, Public Works, re-possible strike of snowplow drivers anytime between January 14 and February 3, 2020, and for townships to be aware of delays in snowplowing and to seek an alternative provider
  • Email from Minnesota Department of Revenue Board of Appeal and Equalization through St. Louis County Assessor's Office reminding townships to have at least one voting member trained


  • Email to St. Louis County, Planning and Community Development, of the township Resolution 2019-010 Short Term Rental Recommendations

Public Comment:

Next Meeting, February 11, 2020, 7:30 p.m., Pequaywan Firehall, 8764 Pequaywan Lake Road


Pequaywan Fire Hall
8764 Pequaywan Lake Road
Duluth, MN

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