Category: General Township Board Meeting (via teleconference)

Township Board Meeting (via teleconference)

February 9, 2021

[fruitful_alert type="alert-success"]Due to COVID-19, effective October 2020, Town Board meeting will be held via teleconference at 7:30 p.m. on the second Tuesday of the month until further notice. Contact the town treasurer at  or town clerk at to get the login and password in connecting to the teleconference meeting.[/fruitful_alert]

[fruitful_alert type="alert-success"]Pequaywan residents may submit a topic for discussion during the town board meeting under the Public Comment section of the Agenda by sending an email to at least three (3) days before the meeting. Public Comment section is a courtesy extended to persons wishing to address the board. No more than one (1) public comment item per citizen will be accepted per meeting. Guests will be muted during the meeting but unmuted during Public Comments for those that submitted a request. Presentation will be limited to two (2) minutes.[/fruitful_alert]


Call to Order

 AttendanceTown officers, guests

 Clerk's Report

 Treasurer's Report

 Old Business

  • File retention
  • Effective March 10, 2021, Amber Cruz  and Lynne Scalzo takes over as clerk and treasurer respectively while Wallace will stay as deputy clerk and Barnes as deputy treasurer for one year
  • March Town election by mail-in balloting - ballot must be received by town clerk Wallace by 3:00 p.m. on March 9
  • Opening for an IT to manage trouble shooting the town's webpages using WordPress
  • Future meetings-where or how meetings will be conducted (1) March 9 Town Hall Meeting; (2) March Town Board Meeting; (3) Board of Canvass Meeting; (4) April Town Board Meeting
  • Public hearing re-Conditional use permit application for short-term rental of a property located in the township (see under Correspondence/Received for more info)

New Business

  • Schedule of LBAE Meeting, May 5, 2021, 3:00-4:00 p.m. via teleconference
  • Motion to accept upcoming training for elected/appointed town officers
  • Review future road grants (see below for more information)



  • Email from SLCAT with January meeting agenda scheduled on January 21, 2021
  • Email from Office of the State Auditor Government Information Division advising that the 2020 State Auditor CTAS data files and financial statements may now be submitted with a deadline date of March 31, 2021
  • Follow-up email from St Louis County Planning and Community Development re-telephone Public Hearing on February 11, 2021 at 10:00 a.m. for a property located at 9335 Pequaywan Lake Road.For info on how to participate, visit the county website at: for the hearing: (Password, case-sensitive is: Planning)
  • Email from St Louis County Planning and Community Development Department re-Phase 3 SLC Small Business Covid-19 Relief Grant Guidelines and Application

  • January newsletter from Minnesota Association of Townships with advice on conducting March Annual Meeting for COVID-19; CTAS 2021 update; IRS standard mileage rate of $0.56 per mile; Local Road Improvement Program (LRIP) grant application for road improvement projects; schedule of seminar/web online training for town officers

  • Email from St Louis County with Master List of voters for March Town Election
  • Email from St Louis County re 2020 Annual Township Noxious Weed Report to be filled out and submitted to Land and Minerals Department
  • Email from Minnesota Benefit Association re- enrollment period for Group Life and Group Disability Income program for MN Township Officers
  • Email from US Census Bureau on Boundary and Annexation Survey (BAS) they are conducting in 2021
  • Email from Office of the State Auditor on the availability of CTAS 2021 program for download
  • Two (2) Absentee Ballot Application
  • Bill for SLCAT ($161.80) and MAT ($307.76) dues for 2021


  • Sent by postage mail 140 mail-in ballot envelopes to resident voters
  • Emails to MAT and St. Louis County Elections with revised list of officers adding new deputy clerk and deputy treasurer
  • Submitted the 2020 Annual Noxious Weed Report to St Louis County, Land and Minerals Department c/o Kristin Fogard via email

Public Comment

  • Resident request to vacate a road easement that runs into private property. This is a follow-up from a discussion a year ago. -- Charmin Thramer, Greg Planting
  • Lighting issue noted in November Board meeting minutes - Shane Stolp
  • Hearing for short term rental conditional use application at 9335 Pequaywan Lake Road - Jim Crace, Patti Rich

Next Meeting
March 9, 2021, after the March Annual Meeting

 Adjourn meeting


Local Road Improvement Program Application

Beginning December 2, 2020, townships may apply for up to $1.25 million in funding for road improvement projects. The grant funds are made available through the Local Road Improvement Program (LRIP), funded by the Minnesota Legislature in the 2020 bonding bill. This bill allocated $75,000,000 to the LRIP, which helps local road authorities improve local roads. The application period opens December 2, 2020, and closes March 3rd, 2021. Towns may use these funds to improve rebuild and upgrade roads, including to improve current roads to a 10-ton weight capacity.

How Much may a Town Receive from LRIP?

A township may receive up to $1,250,000 per project; there is no minimum to what towns may receive.

What is a Project?

Simply put, a project is a specific road improvement effort by a township. A project for LRIP may include several roads, so a township with may improve an area of roads within one project. However, a project must have an expected useful life of at least of ten years, which means, projects like filling potholes, standalone ditch repairs, and purchasing and gravel are not eligible for LRIP. The projects must be improvements in nature, not merely maintenance. Projects need not be high traffic roads – local road essential for agricultural, mining, or other production are eligible.

Some examples of projects that would qualify for LRIP include but are not limited to:

  • Rebuilding the base of a road to become 10-ton roads;
  • Tarring a road;
  • Improving Water drainage systems that protect and strengthen the road.

How does a Township Apply for LRIP?

All townships are eligible to submit a project and receive funding. Townships must work with the county road engineer to submit an application. The county engineer serves as the township’s sponsor to the Minnesota Department of Transportation. A project is not eligible if already received other legislatively appropriated funds (like previous LRIP grants or earmarks) for the proposed project roads. Townships should contact their county road engineer soon for help.

After examining whether the town has an eligible project, the township may begin the application process; the application can be found here. Greater detail about the LRIP can be found in the 2020 LRIP Solicitation Guide. For more information, please contact MAT or review the LRIP website.


2021 DNR Grant Programs

Applications are now being accepted. The Department of Natural Resources (DNR) announced grant funding opportunities for park and trail projects across Minnesota.

These grants help local governments throughout the state create partnerships with the DNR to fund projects ranging from local parks, regional trails to trail connections. Eligibility requirements, deadlines, contact information and other details can be found on the DNR Web site at or on the following program links:

Outdoor Recreation Grant Program
Natural and Scenic Area Program
Federal Recreational Trail Program
Regional Trail Grant Program
Local Trail Connections Grant Program

Phone conference

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