The week's events

- March 12, 2024, Annual Town Meeting Agenda and 2 other events

March 12, 2024, Annual Town Meeting Agenda

8:45 pm – 9:45 pm
March 12, 2024

AGENDA (bolded items are mandatory at every Annual Town Meeting)

Attendees legibly sign the Sign-in Sheet.
(Clerk) Call the meeting to order
(Clerk) Result of Township Election - one supervisor position
Election of a moderator (registered voters at Pequaywan Township)
Announce Agenda for rest of Meeting (moderator, subject to modification by vote of electorate)
(Moderator) Review and approve previous year's annual meeting minutes.
(Supervisor) Road Report
(Treasurer) Reading of Board of Audit Report

2023 Cash Control Statement 1/1/2023-12/31/2023
Fund	Beginning Balance	Receipts	Disburse- ments	Ending Balance
General Fund	$26,772.97	$48,073.55	$33,903.89	$40,942.63
Road and Bridge (On-going Maintenance	11,782.09	4,349.55	9,371.99	6,759.65
Fire and EMS	21,525.28	18,373.31	18,000.00	21,898.59
Building/Property Maintenance Fund	3,500.00	1,994.12	0	5,494.12
Roads and Bridges (Capital Reserve)	171,929.15	7,471.73	0	179,400.88
Total	$235,509.49	$80,262.26	$61,275.88	$254,495.87

(Treasurer) Comparison of Levy and Expenses from previous years

SUMMARY	2024 LEVY	2023 LEVY		2023 EXPENSES	2022 EXPENSES
General Fund	$26.000.00	$35,000.00	$33,903.89	$18,669.77
Road and Bridges (On-going Maintenance	2,000.00	2,000.00	9,371.99	3,168.83
Fire and EMS	25,000.00	18,000.00	18,000.00	16,500.00
Building/Property Maintenance Fund	2,000.00	2,000.00	0.00	0.00
Roads and Bridges (Capital Reserve)	5,000.00	2,000.00	0.00	0.00
Total	$60,000.00	$59,000.00	$61,275.88	$38,338.60

(Tom Getchell) Report from Pequaywan Fire & EMS and request for 2025 Levy: The Fire Department is requesting $25,000.00 which is the same as in 2024 and to be paid in two installments in 2025. Electors vote on the amount to provide for fire department, supervisors will render the final decision during March Town Board Meeting. See 2024 Budget
(Treasurer) The total Levy was not increased from 2024. The Levy for Roads and Bridges (Capital Reserve) was set at $35,000.00 to make up for the lowered Levy in 2023 and 2024. It was discussed that we should build up this fund in order to be in a better position to apply for matching funds grants for road improvements. (treasurer)
(Moderator) Motion(s) to approve general levy and any dedicated levies (road & bridge, plus others determined helpful to treat as designated and not just a budget item from the general fund) and to affirm total levy including funds for Pequaywan Fire & EMS. Eligible voters vote on the 2025 Levy as proposed by the present Town Board.

SUMMARY	Estimated Balance 1/1/2025	2025 General Levy (Receipts)	2025 Budget (Disburse ments)	Estimated Balance 12/21/2025
General Fund	$46,900.00	$5,000.00	$30,000.00	$21,900.00
Road and Bridges (On-going Maintenance	3,750.00	5,000.00	5000.00	3,750.00
Fire and EMS	21,900.00	15,000.00	25,000.00	11,900.00
Building/Property Maintenance Fund	7,500.00	0.00	0	7,500.00
Roads and Bridges (Capital Reserve)	184,400.00	35,000.00	0	219,400.00
Total	$264,450.00	$60,000.00	$60,000.00	$264,450.00

General Discussion of Items of Concern
Note: This section can be used to allow the residents to voice their opinions on any matter, but such input is only advisory to the board. Common issues may include culvert policies, desired posting locations, etc.
-Update of contact information for Pequaywan Lake Association directory (Bonnie Dressen)
Annual Town Meeting: the state of Minnesota set the Annual Town Meeting on the second Tuesday of March following the Town Election. The Annual Town Meeting will be held at Pequaywan Fire Hall
Motion to set monthly Town Board Meeting date/time and location: Second Tuesday of each month, 7:00 p.m. with the exception of March Meeting to be scheduled after the Annual Town Meeting. Location is Pequaywan Fire Hall
Motion to set the location for the next annual meeting: Pequaywan Firehall
Motion to set time to convene and call to order next annual meeting: 8:45 p.m.
Motion to set voting place: Primary voting place is Pequaywan Fire Hall; garage in case Pequaywan Fire Hall is not available due to unforeseen circumstances, secondary voting place is Pequaywan Trail Blazer Snowmobile Club (contact person is Ray Barnes)
Motion to set voting time:
7:00 am - 8:00 pm, Presidential Nomination Primary Election, Primary Election and General Election
7:00 am - 8:00 pm, State Election
10:00 am - 8:00 pm, Special Primary Election and Special General Election
5:00 pm - 8:00 pm, Township Election
Motion to set posting areas:
- pequaywantownship.org website
- West Branch Road Marquee
- Pequaywan Fire & EMS bulletin board
- Pequaywan Inn bulletin board
-Pequaywan Lake Community Facebook Page
Motion to Adjourn Meeting or Continue to a Later Date. If desired, voters may continue the Annual Meeting rather than adjourn, if they want to return later in the year to finish their meeting. To continue the meeting, voters must approve a motion that includes the date, time, and location the meeting will resume. Some townships continue their meeting every year so they may consider the levy in August or September. The final levy date is now September 30. If the meeting is adjourned, and not continued, a special town meeting will have to be called to set the levy if it is not done at the March meeting.

March 12, 2024, Township Board Meeting Agenda (after the Annual Town Meeting)

9:45 pm – 10:45 pm
March 12, 2024

AGENDA

Call to Order

Attendance: Town officers, guests

Clerk's Report: Copies of the February 13, 2024 minutes were distributed to attendees and they were given time to read it.

Treasurer's Report:

FEBRUARY 2024
Total Funds on Hand 2/1/2024 $252,921.12
Plus: Deposits $5,837.33
--Interest on Accounts 417.48
--Town Road Aid 1,832.85
--Taconite Production 3,587.00
Less: Disbursements $11,590.62
--Payroll 752.47
--Fire & EMD 10,000.00
--MAT - Township Dues 315.44
--Other Expenses 522.71
Total Funds on Hand 2/29/2024 $247,167.83
Checks Written 1976 - 1985

MARCH 2024
Expected Receipts
Forfeit Land Revenue - not known
Checks Written1986 - 1997 $2,531.14
No transfer to checking needed

Old Business

Reminder: Spring training on April 5, 2024 at the DECC for town officers
Reminder: schedule of LBAE meeting: Tuesday, May 7, 2024, 2:00-3:00 p.m., Pequaywan Firehall
Update on the computer software (Microsoft Office and Bit Defender)
Update on the West Branch Road

New Business

Motion to accept the 2025 Levy as accepted at the Annual Town Meeting
Results of the township election
Filing cabinet
Question whether deputy clerk gets paid for attending Annual Town Meeting as requested by the clerk as it is part of training purposes and assistance to the clerk - per MAT it is at the discretion of the board
Unemployment Insurance
Discussion on Pequaywan Fire and EMS to do a monthly update and safety column on the town website and/or Facebook page
Letter from Representative Natalie Zeleznikar
Per Minnesota Association of Townships, the following are information that should be in the minutes of board meetings:

the kind of meeting (e.g., regular town board meeting);
2. name of the governing body;
3. date, time, and place of the meeting;
4. full name of all the town officers, present or absent;
5. reading and approval of previous meeting minutes;
6. reading and approval of the financial report;
7. the individual items of business raised and the full name of the officers making and seconding the motion;
8. the votes of the supervisors on any action taken in the meeting, including the vote of each supervisor on each appropriation of money, except for payments of judgments, claims, and amounts fixed by statute; Minn. Stat. § 13D.01, subd. 4(b);
9. adjournment and time of adjournment; and
10. signature by the clerk and chair upon approval.

Correspondence

Received:

Various emails from St. Louis County Elections regarding the March elections
Invoice from Daisy Wallace for March 2024 web maintenance in the amount of $75.00,
Letter from Representative Natalie Zeleznikar

Sent:

Mailed Absentee Ballots for Town Election residents

Public Comment: The Public Comment section is a courtesy extended to persons wishing to address the Board. If you wish to comment during the Township Meeting, follow the protocol below: (1) No more than one public comment per citizen. (2) Submit your comment information to peqclerk@gmail.com with your full name. (3) Deadline to submit your request is the first Saturday of the month. (4) Your presentation will be limited to two minutes. (5) What you talked about will be on file, and the board can either address the issue, assign someone to address the issue, or do nothing.
Public comment request by: N/A

Next Meeting, April 9, 2024 at 7:00 p.m.

Adjourn meeting

The week's events

March 12, 2024, Annual Town Meeting Agenda

March 12, 2024, Township Board Meeting Agenda (after the Annual Town Meeting)

March 12, 2024, Board of Canvass Meeting (after the Township Board Meeting)