March 10, 2026, Annual Town Meeting Agenda

AGENDA (bolded items are mandatory at every Annual Town Meeting)

• Attendees legibly sign the Sign-in Sheet
• (Clerk Lita Wallace) Call the meeting to order
• (Clerk or Head Election Judge) Result of Township Election - one supervisor position for a 3-year term and one position for a 2-year term
• (Clerk Lita Wallace) Election of a moderator by the voters
• (Clerk Lita Wallace) Review and approve previous year's annual town meeting minutes
• (Moderator) Announce Agenda for rest of Meeting subject to modification by vote of electorate
• (Supervisor Douglas Nelson) Provide West Branch Road Report & Subordinate Service District (SSD)
• (Fire Chief Katie Dellenbach) Pequaywan Fire & EMS
• (Treasurer Carol Nelson) Reading of Board of Audit Report
  

  Name of Fund	1/1/2025 Beginning Balance	2025 Receipts	2025 Disbursements	12/31/2025 Ending Balance
  General Fund	$48,783.91	$ 6,561.16	$19,657.41	$35,687.66
  Road and Bridges (On-going Maintenance	13,651.73	6,353.06	9,412.10	10,592.69
  Fire and EMS	16,758.22	66,320.07	75,959.23	7,119.06
  Building/Property Maintenance Fund	7,698.96	19.28	400.71	7,317.53
  Roads and Bridges (Capital Reserve)	195,673.93	56,127.85	1,745.12	250,056.66
  Total	$282,566.75	135,381.42	107,174.57	$310,773.60

(Treasurer Carol Nelson) presented 2027 general levy and any dedicate levies (road & bridge, plus others determined helpful to treat as designated and not just a budget item from the general fund) and to affirm total levy.

• (Moderator) Motion(s) to approve 2027 general levy and any dedicated levies (road & bridge, plus others determined helpful to treat as designated and not just a budget item from the general fund) and to affirm total levy. Note: once the agenda has been set, the levy must be voted on in the order determined by the agenda.)
•  General Discussion of Items of Concern
  (Note: This section can be used to allow the residents to voice their opinions on any matter, but such input is only advisory to the board. Common issues may include culvert policies, preferred newspaper for publication, desired posting locations, etc.
• Annual Town Meeting: the state of Minnesota set the Annual Town Meeting on the second Tuesday of March following the Town Election. The Annual Town Meeting will be held at Pequaywan Fire Hall.

Motions to approve

• Motion to set monthly Town Board Meeting date/time and location (Second Tuesday of each month, 7:00 p.m. with the exception of March Town Board Meeting to be scheduled after the Annual Town Meeting. Location is Pequaywan Fire Hall)
• Motion to set the location for the next annual meeting (Pequaywan Firehall)
• Motion to set time to convene and call to order next annual meeting: 8:30 p.m.
• Motion to set voting place: Primary voting place is Pequaywan Fire Hall; garage in case Pequaywan Fire Hall is not available due to unforeseen circumstances, secondary voting place is Pequaywan Trail Blazer Snowmobile Club (contact person is Ray Barnes)
• (Clerk)Motion to set later starting time for State election (Note: Applies only to State election, not town elections, and only for townships with population under 500 located outside the 11-county metropolitan area.)
  7:00 am - 8:00 pm, Presidential Nomination Primary Election, Primary Election and General Election
  7:00 am - 8:00 pm, State Election
  10:00 am - 8:00 pm, Special Primary Election and Special General Election
  5:00 pm - 8:00 pm, Township Election
• Motion to set posting areas of Public Notice:
  - pequaywantownship.org website
  - West Branch Road marquee (event dates)
  - Pequaywan Fire & EMS bulletin board
  - Pequaywan Inn bulletin board
  - Town of Pequaywan Facebook page (facebook.com/Pequaywanclerk/)
  - Pequaywan Lake Community Facebook page (https://www.facebook.com/groups/PequaywanLakeCommunity)
• Motion to adjourn, or to recess to a specific continuation date, time, and location the meeting will resume.
• Adjourn Meeting or Continue to a Later Date. (Note: If desired, Voters may continue the Annual Meeting rather than adjourn, if they want to return later in the year to finish their meeting. To continue the meeting, voters must approve a motion that includes the date, time, and location the meeting will resume.