Upcoming Events

AGENDA (bolded items are mandatory at every Annual Town Meeting)

• Attendees legibly sign the Sign-in Sheet
• (Clerk Lita Wallace) Call the meeting to order
• (Clerk Lita Wallace) Result of Township Election - one supervisor position
• Election of a moderator (registered voters at Pequaywan Township)
• (Moderator) Announce Agenda for rest of Meeting subject to modification by vote of electorate)
• (Clerk Lita Wallace) Review and approve previous year's annual town meeting minutes
• (Supervisor Douglas Nelson) Road Report
• (Treasurer Carol Nelson) Reading of Board of Audit Report as posted prior to meeting
• (Tom Getchell) Pequaywan Fire & EMS and request for 2026 Levy
• (Treasurer Carol Nelson) Levy 2026
• Eligible voters review the numbers

• (Moderator) Motion(s) to approve general levy and any dedicated levies (road & bridge, plus others determined helpful to treat as designated and not just a budget item from the general fund) and to affirm total levy. Note: once the agenda has been set, the levy must be voted on in the order determined by the agenda.)
•  General Discussion of Items of Concern
  (Note: This section can be used to allow the residents to voice their opinions on any matter, but such input is only advisory to the board. Common issues may include culvert policies, preferred newspaper for publication, desired posting locations, etc.
• Annual Town Meeting: the state of Minnesota set the Annual Town Meeting on the second Tuesday of March following the Town Election. The Annual Town Meeting will be held at Pequaywan Fire Hall.

MOTIONS

• Motion to set monthly Town Board Meeting date/time and location: Second Tuesday of each month, 7:00 p.m. with the exception of March Meeting to be scheduled after the Annual Town Meeting. Location is Pequaywan Fire Hall.
• Motion to set the location for the next annual meeting: Pequaywan Firehall
• Motion to set time to convene and call to order next annual meeting: 8:30 p.m.
• Motion to set voting place: Primary voting place is Pequaywan Fire Hall; garage in case Pequaywan Fire Hall is not available due to unforeseen circumstances, secondary voting place is Pequaywan Trail Blazer Snowmobile Club (contact person is Ray Barnes)
• (Clerk Lita Wallace)
  7:00 am - 8:00 pm, Presidential Nomination Primary Election, Primary Election and General Election
  7:00 am - 8:00 pm, State Election
  10:00 am - 8:00 pm, Special Primary Election  and Special General Election
  5:00 pm - 8:00 pm, Township Election
• Motion to set posting areas of Public Notice:
  - pequaywantownship.org website
  - West Branch Road marquee (event dates)
  - Pequaywan Fire & EMS bulletin board
  - Pequaywan Inn bulletin board
  - Pequaywan Clerk Facebook page (facebook.com/Pequaywanclerk/)
  - Pequaywan Lake Community facebook page (facebook.com/groups/799936047162051/)
• Motion to adjourn, or to recess to a specific continuation date, time, and location the meeting will resume.
• Adjourn Meeting or Continue to a Later Date. (Note: If desired, Voters may continue to finish their meeting. To continue the Annual Meeting rather than adjourn, if they want to return later in the year to finish their meeting. To continue the meeting, voters must approve a motion that includes the date, time, and location the meeting will resume.

Call to Order

Attendance: Town officers, guests

Clerk's Report

Treasurer's Report

FEBRUARY 2025

Total Funds on Hand 2/1/2025 $282,216.85
Plus: Deposits $4,026.59
-Interest on Accounts 607.59
-Taconite Production 3,419.00
Less: Disbursements $1,019.67
-Payroll 559.93
-MAT Dues 313.84
-Other expenses 145.90
Total Funds on Hand 2/28/2025 $285,223.77
Checks Written 2124-2128

MARCH 2025
Expected Receipts
St. Louis County - Town Road 2144.39
Checks Written 2129-2138 $5,402.27
No transfer to checking needed

Old Business

• Result of town election – after the contest period ends and on or after March 21, the newly elected supervisor will be sworn in
• Motion for approval of 2026 Levy

• Update on progress of Subordinate Service District
• Legal opinion from MAT legal counsel on subject of fines for weight limit violations
• Modify resolution about memorial tree planting to include invasive species information from Pequaywan Township Noxious Weed Inspector (https://www.mda.state.mn.us/plants-insects/minnesota-noxious-weed-list)
• Reminder: Local Board of Appeal and Equalization (LBAE) meeting scheduled on May 13, 2025 from 10:00 to 11:00 a.m. at Pequaywan Firehall
• Reminder: Minnesota Association of Townships (MAT) Spring Short Course training for town officers is scheduled on April 4 at 9:00 a.m. at the DECC
• Follow-up discussion operating a .gov domain by June 1, 2026 (https://get.gov/domains/)

New Business

• Louis County Maintenance Striping, Crack Sealing and Chip/Scrub Sealing Programs giving the opportunity for townships and cities within St. Louis County to participate in the St. Louis County contracts for these projects. Deadline to submit request of participation is June 2, 2025.
• Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) Programs Requalification eligibility automatically renews and extend continued participation in the St. Louis County program for the period covering 2026-2028 unless agreement is terminated.
• Variance application of a resident with St. Louis County Board of Adjustment for the meeting scheduled on April 10, 2025.

Correspondence

Received:

• Invoice from Daisy Wallace in the amount of $25.00 for February 2025 web maintenance and computer support
• Invoice from Microsoft re-automatic annual renewal of Microsoft 365 Family subscription for $139.58 effective March 9, 2025
• Email from St. Louis County Economic and Community Development offering the opportunity for townships to participate in the St. Louis County contracts for continuation of the Maintenance Striping, Crack Sealing and Scrub Sealing Programs
• Email from St. Louis County Community Development Program advising renewal of the partnership between the county and townships to access funding from the Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) programs administered by the U.S. Department of Housing and Urban Development (HUD)
• Various emails from St. Louis County Elections re- March Town Election including roster, master list, precinct finder, absentee balloting

Sent:

• Four Absentee ballots

Public Comment: None

The Public Comment section is a courtesy extended to persons wishing to address the Board. If you wish to comment during the Township Meeting, follow the protocol below. One public comment per citizen which is limited to two minutes. Submit request by the first Saturday of the month to peqclerk@gmail.com with your full name and comment information. The board can either address the issue, assign someone to address the issue, or do nothing.

Public Comment Request: None

Next Meeting: April 8, 2025, 7:00 p.m. at Pequaywan Firehall

Call to Order meeting as Board of Canvass;
a. Clerk to issue oath to Board of Canvass Members.
“I, _____________ do solemnly swear or affirm that I will support the Constitution of the United States and the Constitution of the State of Minnesota, and that I will discharge faithfully the duties of the office of _________________in the County of _________________, the State of Minnesota, to the best of my judgment and ability.”

Clerk presents Canvass Reports and abstracts to board;

Board reviews and concurs or deals with any errors or write-in issues through the required statutes;

Board moves to declare the results of the vote and signs off on the Summary and any other abstracts;

The clerk is authorized to issue a notification to candidates and request their signed campaign financial forms within the time period;

The board adjourns as the Board of Canvass.