The meeting was called to order at 7:00 p.m. by Chair Douglas Nelson
Attendance:
Officers Present: Chair Douglas Nelson, Vice-Chair Donald Swanstrom, Supervisor James Wilson, Clerk Lita Wallace, Treasurer Carol Nelson, Deputy Treasurer Raymond Barnes
Officer Absent: Deputy Clerk Shane Stolp
Guest: Ted Wallace
Clerk’s Report
Wallace presented the November 2025 minutes. Swnastrom motion to approve the minutes, Nelson second, motion carried. Nelson yay, Wilson yay, Swanstrom yay.
Treasurer’s Report
NOVEMBER 2025
Total Funds on Hand 11/1/2025 $305,459.91
Plus: Deposits $1,049.36
Interest 1,049.36
Less: Disbursements $6,418.55
Payroll 117.55
SLC – First half plowing 1,236.50
Pothole Repair – Premier 4,834.00
Other expenses 230.50
Total Funds on Hand 11/30/2025 $300,090.72
Checks Written 2200-2206
DEC 2025
SLC – 2nd half apportionment $24,209.33
Checks Written 2207-2218 $15,483.49 (including 2nd half $12,500.00 for Pequaywan Fire Dept)
No transfer to checking needed
Motion to approve by Swanstrom, second by Wilson. Motion carried., Swanstrom yay, Wilson yay, Nelson yay.
Old Business
- Nelson reported that a letter was sent to all land owners in the Subordinate Service District
- Weed Inspector Deborah Pomroy submitted a copy of the Weed Report she electronically filled out and submitted to Planning and Zone Division of St. Louis County
New Business
- Wallace reported that LBAE training is available online right now and it would be best if another supervisor, in addition to Douglas Nelson, can complete the training by February 1.
- Selection of Election Judges: The names Diana Potter, Lori Rich, Shane Stolp, and Lita Wallace were submitted to the board to serve as election judges for the 2026 elections. Nelson motion to approve all four and use as the clerk see fit. Wilson second, motion approve. Nelson yay, Wilson yay, Swanstrom yay. Wallace confirmed that there is a balance of party affiliation.
- Swanstrom put in his resignation as supervisor with his last day on March 10, 2026.
- Wallace reported that there will be two supervisor positions to vote for this year during the town election. First is the position presently held by Douglas Nelson for a term of three years. Second is the position held by Donald Swanstrom for a remaining two years term. Anyone interested running for office must fill out an Affidavit of Candidacy Form which is available from the town website plus a $2.00 filing fee. The form must be filed with the town clerk between December 30, 2025 to January 13, 2026. Town election and March Annual Town Meeting is on March 10, 2026
- Wallace mentioned that the group officer email had been receiving a few spam emails that the filter was not able to control. Our web admin has been informed about it and she suggested to forward the spam emails to her and she will block them. Some are sophisticated so might still go through.
- Minnesota Paid Leave: C. Nelson explains that an employee can take up to 12 weeks of Medical Leave for their own health care or 12 weeks of Family Leave to welcome a child, care for a family member, support a family member’s military service or respond to some safety concern. The employee must at least earn $3,900 a year.
Correspondence
Received:
- Email from the State of Minnesota Office of the Auditor that an updated version of CTAS 2025 is available for upload.
- Email from St. Louis County Elections that they are conducting town election training for clerks
- Invoice from web admin Daisy Wallace for the month of November in the amount of $37.50
- Invoice from Weed Inspector Deb Pomroy in the amount of $599.40 (Noxious Weed inspection $570.00 plus mileage $29.40)
Sent:
- Letters sent to all land owners in the Subordinate Service District
Public Comment Request:
How will the upcoming meetings be conducted while Nelsons are out of the area? (Bonnie Dressen is unable to attend but has this question.)
Douglas and Carol Nelson will be participating in the meeting while they are gone to Arizona during the months of January and February via phone, Barnes will take over writing checks.
Next Meeting: February 10, 2026, 7:00 p.m., Pequaywan Firehall
Wilson motion to adjourn the meeting at 7:40 p.m., second by Swanstrom, motion carried. Nelson yay, Wilson yay, Swanstrom yay.
Respectfully submitted by:
Lita Wallace, Clerk