April 12, 2022 Township Board Meeting Minutes (unapproved)

April 12, 2022 Township Board Meeting Minutes

The meeting was called to order at 7:00 p.m. by Charles Kuettel

Attendance
Officers: supervisor Charles Kuettel, supervisor Douglas Dressen, supervisor Donald Swanstrom, clerk Amber Cruz, treasurer Carol Nelson and deputy treasurer Ed Potter
Guests: Diana Potter and Richard Arndt

Clerk’s Report
The March 8, 2022 Township Board Meeting Minutes for approval. A motion to approve the minutes was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0.
The Board of Canvass 2022 minutes for approval. A motion to approve the minutes was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

Treasurer’s Report
March 2022
Total Funds on hand as of 03/01/2022 (Includes Investments)                                  $188,195.99
Plus: Deposits                                                                                     $2,203.35
2021 St Louis County Forfeit Land Revenue    $2,154.83
Interest on Accounts                                          $48.52
Less: Disbursements                                                                           $1,982.16
Payroll                                                                $1,593.18
Other Expenses                                                  $388.98

Total Funds on hand as of 03/31/2022                                                                       $188,417.18
March Checks Written #1761-1768
Voided Check 1760 for Officers’ Insurance

April 2022
Deposits -$0
Claims -$2,361.39
Checks Written #1769-1779
No transfers to the Checking Account will be needed

A motion to approve report was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

 

Old Business

  • Reminder that the LBAE meeting is scheduled for May 4, 2022 from 3pm to 4 pm at the Pequaywan Fire Hall
  • Update on deputy treasurer and deputy clerk as well as the spring training.
  1. Ed Potter was sworn in 04/12/2022 for the position of deputy treasurer
  2. Diana Potter’s appointment to deputy clerk was given. A motion to approve appointment was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0. Diana Potter was sworn into office 04/12/2022
  3. Motion to approve spring training for the clerk, deputy clerk, treasurer and deputy treasurer was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0.
  • Update on the West Branch Road. The road will be inspected in the upcoming weeks by the supervisors. The supervisors will check on a camera to inspect the culverts. The Township will accept bids for culvert repairs. The dead/down trees will be addressed in the upcoming weeks.

New Business

  • Elect supervisor chair and vice chair.
    Kuettel was nominated for chair. A motion approving the nomination was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0.
    Dressen was nominated for vice-chair. A motion approving the nomination was provided by Kuettel. The motion was seconded by Swanstrom, the motion carried 3-0-0.
  • Review variance application for Allen Hanson.
    The Township has no objections to the variance application. A motion stating to no objections was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0. A notice of the Township’s position will be sent to St Louis County.
  • Schedule future dates for the tree and brush drop off.
    The dates will be as follows: June 19, July 17 and August 27 from 10am to 2pm.
    The restrictions will be as follows: the maximum diameter is 10 inches or less. The branches must be delimbed/separated from the trunk. No rotting/decayed wood allowed.
  • Township trail and land use:
    The Township will be accepting bids for extending the driveway/parking area of the Township land. For his help in maintaining the trail on the township land, the Township will be giving Paul Klaussen a gift card of $100. A motion to approve the gift card was given by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0.

Correspondence
Received

  • Email from Minnesota Association of Townships (MAT) with information on the Spring Short Courses
  • Email from John Belvins of St Louis County Elections on the return of election materials
  • Email from Lora Skarman of St Louis County Assessor’s Office with materials for the LBAE meeting to be held in May
  • Email from MAT with an advocacy alert for townships
  • Email from Amy Sanda of DOT with Municipal Mapping Status Report
  • Email from MAT with the March 2022 Newsletter
  • Email from Cathy Rouleau of St Louis County Association of Townships containing the March 23rd Agenda and minutes from February 23rd
  • Email from MAT with Cyber Security Survey for Township Officers
  • Email from MAT About and email from U.S. Treasury Dept. not being a scam
  • Invoice from Daisy Wallace for $162.88 for website maintenance and yearly website fee
  • Email from Michelle Claviter-Tveit of St Louis County Planning and Community Development about a Variance hearing May 12, 2022 for a Pequaywan resident
  • Email from John Belvins of St Louis County Elections with a reminder that the Automark machine is required to have maintenance
  • Email from MAT that there is going to be 4-corners training for clerks and treasurers

Sent

  • Package sent to St Louis County Elections Department containing the election materials and results.

Public Comment

No public comment at this time

Next Meeting

  • LBAE meeting May 4, 2022 from 3pm-4pm at the Pequaywan Fire Hall
  • Township Board Meeting May 10, 2022 starting at 7pm at the Pequaywan Fire Hall

A motion to adjourn was proved by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

The meeting was adjourned at 7:51pm by Kuettel

Respectfully submitted by,
Amber Cruz, clerk

March 8, 2022 Board of Canvass Minutes

2022 Board of Canvass

Meeting was called to order at 9:33 p.m. by Chair Charles Kuettel.

Attendance:
Officers: Supervisor Charles Kuettel, Supervisor Donald Swanstrom, Supervisor Douglas Dressen, clerk Amber Cruz and treasurer Carol Nelson
Guests: Mark Freeman, Bonnie Dressen and Scott Gronseth

The Town of Pequaywan Canvassing Board certified the following official results for the March 8, 2022 Town Election:

Douglas Dressen was elected for the Supervisor position with term date of 2022-2025.

The Town of Pequaywan Canvassing Board consisted of:

Charles Kuettel, Chair
Donald Swanstrom, Supervisor
Douglas Dressen, Supervisor

Meeting was motioned to adjourn at 9:34 p.m. by Dressen. The motion was seconded by Swanstrom, motion carried 3-0-0.

Respectfully submitted by:
Amber Cruz, clerk

 

March 8, 2022 Township Board Meeting Minutes

March 8, 2022 Township Board Meeting

The meeting was called to order at 9:09 p.m. by Charles Kuettel

Attendance
Officers: Supervisor Charles Kuettel, supervisor Donald Swanstrom, supervisor Douglas Dressen, clerk Amber Cruz and treasurer Carol Nelson
Guests: Scott Gronseth, Mark Freeman and Bonnie Dressen

Clerk’s Report
The February 2, 2022 Township Board Meeting Minutes for approval. Motion to accept the minutes was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0.

Treasurer’s Report
February 2022
Total Funds on hand as of 02/01/2022 (Includes Investments)                      $185,239.87
Plus: Deposits                                                                                     $5,358.97
2021 St Louis County Town Aid                                $2,223.96
2021 St Louis County Taconite Production               $3,070.00
Interest on Accounts                                                   $65.01
Less: Disbursements                                                                           $2,402.85
Payroll                                                                         $327.98
Other Expenses                                                           $465.04
MATIT Commercial Insurance                                  $973.00
St Louis County Township- Dues                              $478.38
MAT Training Registration                                        $90.00
St Louis County- Proposed tax notice                        $68.45
Total Funds on hand as of 02/28/2022                                                           $188,195.99
February checks written #1751-1759

March 2022
Deposits – $0
Claims    – $2,147.16
Checks written #1760-1768
NO transfers to the Checking Account will be needed

Motion to accept the treasurer’s report was provided by Swanstrom. The motion was seconded by Dressen, the motion carried 3-0-0.

Old Business

  • Upcoming LBAE ( local board of appeal and equalization meeting. The LBAE meeting is scheduled for May 4, 2022 from 3 p.m. to 4 p.m. located at the Pequaywan Fire Hall.
  • Results of the township election. Supervisor Douglas Dressen has been re-elected for another term.
  • Update on training, new board members and election judges.
  1. Douglas Nelson was completed the training/certification to be an election judge
  2. Ed Potter has been appointed to deputy treasurer. He will start his training tentatively in April. A motion of Potter’s appointment was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0
  3. The following training is scheduled through Minnesota Association of Townships:
    – March 15 from 8am to 5 pm for Supervisors
    – March 16 from 8am to 12 pm for treasurer/clerk

 

New Business

  • 2023 Levy was accepted at the Annual Town Meeting. A motion to accept was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0
  • Resolution to accept precinct boundaries. A motion to accept the precinct boundaries and create a resolution was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0
  • Insurance policies for board members. A motion to cancel the insurance policies was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

 

Correspondence
Received

  • Email from Kristin Fogard of St Louis County Land and Minerals Department on February Weed of the Month: 2021 New County Finds of Prohibited Eradicate Noxious Weeds
  • Email from Lora Skarman of St Louis County Assessor’s Office with the tentative LBEA meeting schedule
  • Email from Cathy Rouleau of St Louis County Association of Townships (SLCAT) containing the SCLAT minutes for the February 23, 2022 meeting
  • Email from the US Census Bureau with a reminder of the March 1, 2022 deadline for the 2022 Boundary and Annexation Survey
  • Email from the Minnesota Association of Townships (MAT) with a reminder to RSVP today for MAT District 1 Township Lobby Day on March 24
  • Email from the MAT containing the February 2022 newsletter
  • Email from the Minnesota Benefit Association with a reminder of the April 1, 2022 deadline for the Township Group Life and Disability Program
  • Email from Phil Chapman of St Louis County with redistricting reminders
  • Email from John Belvins of St Louis County Elections Department with township rosters for the election
  • Forwarded email from Phil Chapman of St Louis County with the VEGA-3 Grant Award Process update
  • Email from Diasy Wallace containing a notice of the annual subscription fee for the township website coming due
  • Email from Steve Nelson St Louis County Planning and Community Development with a notice of funding available for covid related projects
  • Email from John Belvins of St Louis County Elections with a election day reminder
  • Invoice from Daisy Wallace in the amount of $46.75 for website maintenance
  • Email from MAT with clarification on email received from MMB on ARPA
  • Email from Lora Skarman of St Louis County Assessor’s Office containing 2022 Local Board of Appeals and Equalization materials
  • Email from Angela Lepak of St Louis County Planning and Community Development with the St Louis County DRAFT subdivision ordinance amendments
  • Email from Bonnie Dressen confirming ability to be an election judge March 8, 2022
  • Email from John Belvins of St Louis County Elections with a final reminder of March township election returns
  • Email from Carol Nelson that her husband Doug Nelson has completed training to be an election judge and will be helping March 8, 2022
  • Package from Nancy Nilsen St Louis County Auditor containing the township election roster


Sent

  • Email to St Louis county pertaining to the election and ballots
  • Email to Bonnie Dressen asking for election judge help
  • Email to Carol Nelson with election judge training information for Doug Nelson
  • Email to Carol Nelson confirming the election judge times for Doug Nelson

Public Comment

No public comment at this time

Next Meeting

The April Township Board Meeting is April 12, 2022 at 7 pm. at the Pequaywan Fire Hall.

Motion to adjourn was provided by Swanstrom. The motion was seconded by Swanstrom, the motion carried 3-0-0

The meeting was adjourned at 9:26 pm by Kuettel

Respectfully submitted by,
Amber Cruz, clerk

March 8, 2022 Annual Town Meeting (unapproved)

March 8, 2022 Annual Town Meeting

Meeting called to order: Town clerk Amber Cruz called the meeting to order at 8:30 p.m. The meeting was held at the Pequaywan Fire Hall.

Attendance: Amber Cruz, Carol Nelson, Bonnie Dressen, Doug Dressen, Charles Kuettel, Donald Swanstrom, Scott Gronseth, Mark Freeman, Thomas Getchel

Election of a moderator Mark Freeman was nominated and elected as the moderator

Announce the Agenda for the Rest of Meeting (moderator, subject to modification by vote of electorate): No change

Review and approve 2021 Annual Meeting minutes (clerk): Motion to approve minutes of the 2021 Annual Meeting Minutes (copies provided by the clerk): Charles Kuettel motion to approve the 2021 Annual Meeting Minutes. The motion was seconded by Carol Nelson. All were in favor, the motion carried

Reading of Board of Audit Report as posted prior to meeting (clerk)

Annual Board of Appeals and Equalization
scheduled on May 4, 2022, 3:00-4:00 p.m. at the Pequaywan Fire Hall

Results of Township Election Cruz reported that there is one supervisor position open for election. Out of 145 registered voters, 18 were received. Doug Dressen was elected with 17 votes

Road Report for West Branch Road Chair Charles Kuettel reported that the culvert remains a big concern and will need to be replaced in the near future. On going maintenance has been performed on the road. The dead/dying trees along the road remain a concern. Landlords were contacted and some refused to address the trees. The township will look into options to address the trees over the next year.

Update, Suggestions and discussion The fire department has found that the repair of the roof is estimated to be less expensive than initially thought. The fire department would like the township’s help with the roof repair as well as with some general maintenance

2023 Levy: Discussion and motion to approve general levy and any dedicated levies (road & bridge, plus others determined helpful to treat as designated and not just a budget item Pequaywan Fire & EMS in the amount of $18,000.00. A motion to approve the levy was provided by Mark Freeman. The motion was seconded by Charles Kuettel. All were in favor, the motion carried.

SUMMARY 2023 LEVY 2023 BUDGET
General Fund $35,000.00 $35,000.00
Road and Bridges (On-going Maintenance) $2,000.00 $2,000.00
Building/Property

Maintenance Fund

$2,000.00 $2,000.00
Fire and EMS $18,000.00 $18,000.00
Roads and Bridges (Capital Reserve) $2,000.00 $2,000.00
Total $59,000.00 $59,000.00

  Other years’ financials

 

SUMMARY 2022 LEVY 2022 BUDGET
General Fund $18,000.00 $18,060.00
Road and Bridges (On-going Maintenance) $3,600.00 $3,500.00
Fire and EMS $16,500.00 $16,500.00
Building/Property Maintenance Fund $2,000.00 $2,000.00
Roads and Bridges (Capital Reserve) $15,000.00 $15,000.00
Total $55,100.00 $55,060.00

 

SUMMARY 2021 2021 LEVY 2021 BUDGET 2021 RECEIPTS 2021 DISBURSEMENTS Ending Balance
General Fund $  12,000.00 $15,500.00 $23,892.74 $20,797.99 $13,639.17
Road and Bridge (On-going Maintenance $3,000.00 $ 3,000.00 $ 4,484.12 $ 3,233.91 $9,200.32
Fire and EMS $16,500.00 $16,500.00 $16,501.28 $16,500.00 $21,516.08
Building/Property

Maintenance Fund

$0.00 $1,500.00 $0.00 $0.00 $1,500.00
Roads and Bridges (Capital Reserve) $12,000.00 $10,000.00 $14,797.81 $0.00 $156,402.96
Total $43,500.00 $49,500.00 $59,675.95 $40,531.90 $202,258.53

 

2023Annual Town Meeting: the state set the Annual Town Meeting on the second Tuesday of March following the Township Election. The Annual Town Meeting will be held at the Pequaywan Fire Hall.

Motion to set monthly Town Board Meeting date and time: Carol Nelson motioned to set the Town Board meeting on the second Tuesday of each month at 7:00 p.m. at the Pequaywan Fire Hall. The motion was seconded by Doug Dressen. All were in favor, the motion carried. Exception of March Meeting to be scheduled after the Annual Town Meeting

Motion to set Voting place Charles Kuettel motioned to set Pequaywan Fire Hall as the primary voting place. The motion was seconded by Donald Swanstrom. All were in favor, the motion carried.

Motion to set voting times
7:00 a.m. – 8:00 p.m., Presidential Nomination Primary Election, Primary Election and General Election
7:00 a.m. – 8:00 p.m., State Election
10:00 a.m. – 8:00 p.m., Special Primary Election and Special General Election
5:00 p.m. – 8:00p.m., Township Election

Mark Freeman motioned to set the voting times as listed. The motion was seconded by Donald Swanstrom. All were in favor, the motion carried.

Posting areas

-Pequaywan Township website: pequaywantownship.org
-Pequaywan Fire & EMS bulletin board
– Pequaywan Inn Bulletin Board

A motion to set the posting locations was provided by Mark Freeman. The motion was seconded by Charles Kuettel. All were in favor, the motion carried.

General Discussion of Items of Concern

Donald Swanstrom brought up the idea of creating a ride share program. The township is tabling the idea until the 2023 Annual Meeting to allow Swanstrom to gather more information.

Adjourn Mark Freeman motioned to adjourn the Annual Town Meeting at 9:07 p.m. The motion was seconded by Scott Gronseth. All were in favor, motion carried

Respectfully submitted by,
Amber Cruz, clerk

February 8, 2022 Township Board Meeting Minutes

February 8, 2022 Township Meeting Minutes

The meeting was called to order at 7:34 p.m. by Charles Kuettel

Attendance
Officers: Supervisor Charles Kuettel, supervisor Donald Swanstrom, supervisor Douglas Dressen, clerk Amber Cruz, and treasurer Carol Nelson
Guests: Dale Brooks

Clerk’s Report
The January 11, 2022 Township Board Meeting Minutes for approval. Motion to accept the minutes was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

The Board of Audit Minutes for approval. Motion to accept the minutes was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

The Budget Meeting Minutes for approval. Motion to accept the minutes was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

Treasurer’s Report
January 2022
Total Funds on hand as of 01/01/2022 (Includes Investments)                      $202,258.53
Plus Deposits:                                                                         $1,038.62
Dec 21 Tax Apportionment                $972.45
Interest on Accounts                           $66..17
Less Disbursements:                                                               $18,057.28
Payroll                                                 $193.28
Fire & EMS                                        $16,500.00
Other Expenses                                   $230.94
MATIT WC Insurance                        $265.00
4th QRT 941                                        $868.06
Total Funds on hand as of 01/31/2022                                                           $185,239.87
January Checks # 1744 – 1750

February 2022
Deposits (February) – $0
Claims (February) – $2,402.85
February Check # 1751 – 1759

Motion to accept the treasurer’s report was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

Old Business

  • Update on the township open positions:
  1. There is no update on the deputy clerk position or the election judge position
  2. For the deputy treasurer position, Ed Potter was nominated by Nelson to become the new deputy treasurer. A motion to accept the nomination was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0
  • Update on the township website: The dates for upcoming meetings need to be double checked
  • Upcoming meetings: The Annual Township Meeting, Board of Canvass and the March Township Board meeting will be held at the firehall.
  • Upcoming training for all officers: the Spring short-courses are in April

New Business

  • Minnesota Benefit Association letter regarding officers’ benefits: the clerk is to send an updated officer list
  • Fire Department: The fire department had a meeting where they discussed the replacement/repair of the firehall’s roof. John Luca gave an estimate of $45,000.00 for repairs/replacement for this summer. The fire department is waiting to hear back from other companies on estimates. The fire department is asking the Township to pay for half the cost of the replacement/repair. The township will give what they can this year and give the rest in 2023.

Correspondence
Received

  • Email from the St Louis County Elections department with clarification to the clerk inquiry on filing for candidacy
  • Email from the US Census Bureau on the 2022 Boundary and Annexation Survey (BAS)
  • Email from Minnesota Association of Townships (MAT) with the Invitation: Legislative & Research Committee Meeting February 24, 2022 Details and Registration
  • Email from Yvonne McCauley of St Louis County Auditor with the Annual Report of Outstanding Indebtedness form
  • Forwarded email from Lora Skarman of St Louis County Assessor’s Office on the Minnesota Department of Revenue Board of Appeal and Equalization Information update
  • Email from Cathy Rouleau of St Louis County Association of Townships (SCLAT) containing the minutes from 12/01/2021, resolutions to vote on January 26, 2022, and dues statement of 2022
  • Email from Nicholas Alexander, the owner of the Pequaywan Inn, about what board the township can use
  • Email from John Belvins of St Louis County Elections department containing the March 2022 Master list
  • Email from Lora Skarman of St Lousi County Assessor’s Office with a reminder about the Board of Appeal and Equalization
  • Email from MAT containing a reminder invitation to the legislative and research committee meeting on February 24, 2022
  • Email from Minnesota Benefit Association containing the invoice from Minnesota Benefit Association for GRP# 2397 – Pequaywan Lakes Township
  • Email from MAT containing the January 2022 newsletter
  • Forwarded email from Holly Olson of the St Louis County Sheriff’s Office containing the Local Community CWPP Planning Request Letter
  • Email from the Office of the State Auditor with the notice that the 2022 CTAS is now available through SAFES
  • Email from Kristin Anderson of the Louis County Commissioner on the Competitive Infrastructure Funding Opportunities for Local Governments fact sheet
  • Invoice from Daisy Wallace for website administration in the amount of $27.00
  • Email from Lora Skarman of St Louis County Assessor’s Office with the Board of Appeal and Equalization Trained Member Rosters
  • Email from Alex Pendergast of MAT with registration confirmations for training for the clerk and treasurer
  • Email from John Belvins of St Louis County Elections Department with a reminder of the Absentee Ballot voting
  • Email from Minnesota Benefit Association with information regarding the Group Life and Group Disability Income program for MN Township Officers
  • Letter from the US Census Bureau about conducting the Boundary and Annexation Survey (BAS)
  • Invoice for $68.45 from St Louis County Auditor’s Office for services completed for Proposed Tax Notice preparation and delivery.
  • Invoice for $90.00 from Minnesota Association of Townships for Training in February
  • Packet from Minnesota Association of Townships’ Insurance department containing information on the Consolidated Liability Coverage

Sent

  • Updated officer list to Minnesota Association of Townships
  • Updated officer list to St Louis County Association of Townships

Public Comment
There was no public comment

Next Meeting
The Annual Meeting is March 8, 2022 at 8:30 pm
The March Township Board Meeting is March 8, 2022 at 9 p.m. followed by the Board of Canvass at 9:15 p.m.

All meetings will be held at the Pequaywan Firehall


Motion to adjourn was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

The meeting was adjourned at 8:09 p.m. by Kuettel

Respectfully submitted by,
Amber Cruz, clerk

January 25, 2022 Budget Meeting Minutes

Budget Meeting Minutes, January 25, 2022

Meeting was called to order at 7:55 pm by Donald Swanstrom.

Attendance:
Town officers: Supervisor Charles Kuettel (via telephone), supervisor Donald Swanstrom, supervisor Douglas Dressen, clerk Amber Cruz and treasurer Carol Nelson
Guest: Raymond Barnes

Discussed and set-up budget amounts for 2022
Budget in the amount of $ 55,060.00 that was approved in 2021 for 2022 was not changed.

Discussed and set-up budget amounts for 2023
Proposed budget: 59,000.00
General Fund: $35,000.00
Road and Bridges (On-going Maintenance): $2,000.00
Building/Property Maintenance Fund: $2,000.00
Fire and EMS: $18,000.00
Roads and Bridges (Capitol Reserve): $2,000.00
Total Amount: $59,000.00

Dressen motioned to approve the proposed budget in the total amount of $59,000.00 seconded by Kuettel, motion carried, 3-0-0.

Discussed levy recommendation for 2023 for presentation to the residents at the March Townhall Meeting
Proposed Levy:

General Fund: $35,000.00
Road and Bridges (On-going Maintenance): $2,000.00
Building/Property Maintenance Fund: $2,000.00
Fire and EMS: $18,000.00
Roads and Bridges (Capital Reserve): $2,000.00
Total Amount: $59,000.00

Dressen motioned to approve the proposed levy in the total amount of $59,000.00, seconded by Kuettel, motion carried, 3-0-0.

The meeting was adjourned at 8:45 p.m. by Swanstrom

Respectively submitted by,
Amber Cruz, Clerk

 

Board of Audit Minutes January 25, 2022

Board of Audit Minutes January 25, 2022

The meeting was called to order at 7 p.m. by Donald Swanstrom

Attendance
Officers: Supervisor Doug Dressen, supervisor Donald Swanstrom, supervisor Charles Kuettel (via telephone), clerk Amber Cruz, and treasurer Carol Nelson
Guests: Raymond Barnes

Review Clerk/Treasurer’s Reports

  • Cruz provided copies of the CTAS Summary of Receipts report from January 2021 to December 2021
  • Reviewed treasurer and clerk’s Receipts Ledgers (compare Fund/Account) – do direct deposit have triplicate receipts, verified that deposits are noted on the appropriate bank statement, board members selected and reviewed 3+ receipts.
  1. #40221 reviewed: 18 month certificate- receipts shown by treasurer and are broken down in books for placement into accounts/Bank Statements
  2. #80422 reviewed: from ’20 TAC PROD AUG 21 DIST- Receipts shown by the treasurer. Bank statement and county paperwork
  3. #70121 reviewed: May/June Tax Apportionment- receipts shown by treasurer and are broken down in books for placement into accounts/Bank Statements
  • Reviewed treasurer and clerk’s Disbursements Ledgers (compared Fund/Account/Object Codes); board members selected 3+ disbursements to review and check.
  1. #1620 reviewed: Disbursement to Lynn Scalzo for registration reimbursement- receipt/invoice for confirmation of registration
  2. #1645 reviewed: Disbursement to Lita Wallace for payroll ending in 3/09/2021- Net pay and timecard
  3. #1666 reviewed: Disbursement to the United States Treasury for 1st Quarter 2021 Form 941- form 941/Claims form
  • Reviewed Bank Statements to check that Cash Control Statement demonstrates same balance as the Bank Statement: Cash on hand balance of $202,841.18 on the December 2021 Bank statement shown by clerk matched the December 2021 Cash Control Statement.
  • Verified that clerk and treasurer are balancing and reconciling bank statements (have the same balance), and Schedule 1 matched for both treasurer and clerk.
  • Dressen motioned to approve that all the records show no discrepancy, All the records matched to the penny; seconded by Kuettel, motion carried, 3-0-0.

Swanstrom adjourned the meeting at 7:47 p.m.

Respectfully submitted by
Amber Cruz, Clerk

January 11, 2022 Township Board Meeting Minutes

January 11, 2022 Township Board Meeting

Meeting was called to order at 7:32 pm by Charles Kuettel

Attendance
Officers: Supervisor Charles Kuettel, supervisor Donald Swanson, supervisor Douglas Dressen, clerk Amber Cruz and treasurer Carol Nelson
Guests: Raymond Barnes, Darrel Brooks and Dan Ahonen

Clerk’s Report
The following change was made to the December minutes: Under New Business- upcoming meetings the date was changed from March 9, 2022 to March 8, 2022. Motion to accept the December minutes to include the change was provided by Swanstrom. The motion was seconded by Dressen, the motion carried 3-0-0

Treasurer’s Report
December 2021
Total Funds on hand as of 12/01/2021 (Includes Investments    $184,828.56
Plus: Deposits                                                             $18,495.43
Year End Advance                             $367.22
Oct 21 Tax Apportionment                 $17,237.28
MN Township Aid                             $826.50
Interest on Accounts                           $64.43
Less: Disbursements                                                   $1065.46
Payroll                                                 $987.46
Other Expenses                                   $78.00
Total Funds on hand as of 12/21/2021                                       6y57/$202,858.53
December checks # 1735-1743

January 2022
Deposits (January) – $0
Claims (January)    – $18,057.28
January Checks # 1744-1743
No transfers to the Checking Account will be needed

Motion to accept the treasurer’s report was provided by Swanstrom. The motion was seconded by Dressen, the motion carried 3-0-0

Old Business

  • Update on deputy treasurer, deputy clerk and election judge openings: Ed Potter applied to be the deputy treasurer. The deputy clerk position had no formal applications, therefor, a previous deputy clerk, Stephanie Teek, will be contacted to see if she is interested in the position again. There were no applicants for election judges.
  • Update on the township website: The following changes will be made to the website- 1. On the main page, 3rd paragraph everything is to be changed to read as follows “during Covid 19 pandemic, board meetings maybe held at the fire hall, via telephone conference or other sites. View our website for updated information” 2. Main page,  Administration of two land parcels bordering between East of  Pequaywan Lake road and South of the Rossini road. Change map to show this. Main page / menu- Township Government / About Pequaywan / Township Land Parcel / Plans for Land Parcel –  remove all except 1st paragraph. Add the following-

The Township bought the parcel north of the original property in 2020 , for access from the Rossini road.

Currently, these parcels are used for a tantalizing walking path and access from the Rossini road to our tree/ brush burn pile that is open to the public several times a year.

  • Upcoming meetings: reminder of the January 25, 2022 Board of Audit meeting at 7 pm and the Budget meeting at 7:45 pm
  • Pequaywan Fire Department will be requesting a levy/budget of $18,000 this year. That is an increase of $1,500 from last year. The roof of the firehall needs repairs done as well as some gear updated and training for new volunteers. This will be discussed in greater detail at the Budget meeting on January 25, 2022
  • Posting township information: The new owner of the Pequaywan Inn, Nickolas Alexander, has been contacted and will let the clerk know where the new bulletin board will be located and the dimensions the board can be.

New Business

  • Training for all officers: Spring short course are in Duluth April 1, 2022

Correspondence
Received

  • Email from John Belvins, elections information specialist from St Louis County containing the permanent absentee ballot list
  • Email from John Belvins, elections information specialist from St Louis County with a reminder of the last day to post public notice of elections
  • Email from Ed Potter expressing interest in the deputy treasurer position. Email contained letter if interest as well as resume
  • Email from the Minnesota Association of Townships containing the December 2021 newsletter
  • Email from St Louis County Elections Office with a reminder to send a copy of the polling place resolution.
  • Invoice in the amount of $23.75 from Daisy Wallace for website administration
  • Email from Kathy Docter of the Office of the State Auditor with notice of CTAS 2022 Tax Tables being available for import
  • Email from the Minnesota Association of Townships on the upcoming training on ARPA spending resolutions on Wednesday, January
  • Email from Kristin Fogard on the 2021 Township and City year end invasive reports
  • Email from the Minnesota Association of Townships on the ARPA Federal Guidance change
  • Message from Jenni Snell on the open clerk position

Sent

  • Email to Ed Potter confirming his letter of interest for the deputy clerk position as well as his resume
  • Message to Jenni Snell on the open clerk position
  • Email to St Louis County Elections department with the Polling Place designation resolution

Public Comments
The cross-county ski trail has been groomed

Next Meeting
Board of Audit Meeting January 25, 2022 at 7 pm

Township Budget Meeting January 25, 2022 at 7:45 pm

Township Board Meeting February 8, 2022 at the Pequaywan firehall. The location will be reassessed 2 weeks prior to February 8, 2022 Township Board meeting. Any changes in location will be made at that time in accordance with Minnesota Association of Townships and the State of Minnesota

Motion to adjourn the meeting was provided y Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

Meeting was adjourned by Kuettel at 8:05 pm

Respectfully submitted by,
Amber Cruz, Clerk

December 14, 2021 Township Board Meeting Minutes

December 14, 2021 Township Board Meeting Minutes

Meeting was called to order at 7:31 p.m. by Charles Kuettel.

Attendance
Town Officers: Supervisor Charles Kuettel, supervisor Donald Swanstrom, supervisor Doug Dressen, clerk Amber Cruz, and treasurer Carol Nelson
Guests: Raymond Barnes

Clerk’s Report
The Following changes were made to the November 9, 2021 Minutes: under Clerk’s report, public comment was changed to read as follows: “under Old Business, in reference to the easement on Moose Lake Road, the wording was changed..”
Motion to accept the November minutes, to include the change, was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0.
Motion to accept the clerk’s report was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0.

Treasurer’s Report
November
Total Funds on hand as of 11/01/2021 (Includes Investments)                      $185,255.87
Plus: Deposits                                                                                     $67.44
Interest on Accounts                                                   $67.44
Less: Disbursements                                                                           $494.75
Payroll                                                                         $261.75
Other Expenses                                                           $233.00
Total Funds on hand as of 11/30/2021                                                           $184,828.56
November check # 1729-1734

December
Deposits (December)                                                              $0
Claims (December)                                                                 $1065.46
December check # 1735-1743
No transfers to the Checking Account will be needed at this time

Motion to accept the treasurer’s report was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

Old Business

  • Update on deputy treasurer, deputy clerk and election judge openings: Letters have been mailed. Waiting until the first of the year to do interviews/hire.
  • Update on the township website: The map of the township parcel needs to be updated. The contact list needs updated with current contact information. A review on the portion about protocol for masks, etc. needs to be done.

New Business

  • Board for Pequaywan Inn: Motion to approve the purchase of a new board with approval of size by the owner Nick was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0
  • Upcoming meetings: Monthly Board meeting is to be held on January 11, 2022. The Board of Audit meeting is to be at 7 p.m. on January 25, 2022 followed by the Budget meeting at 7:45 p.m.. The Schedule for March 8, 2022 will be as follows:
  • Election 5 p.m. to 8 p.m.
  • Annual Board Meeting 8:30 p.m.
  • March Board Meeting 9 p.m.
  • Board of Canvass Meeting 9:15 p.m.

Motion to approve meeting times and dates was provided by Dressen. Motion was seconded by Swanstrom, the motion carried 3-0-0

Correspondence
Received

  • Email from the Minnesota Association of Townships on Veterans Day, thanking veterans for their service
  • Email from Kristin Fogard of St Louis County AG Inspectors containing the 2021 Township and City Year End Invasive Report
  • Email from Phil Chapman of St Louis County Elections with information on the VEGA – 3 Grant Application
  • Email from the Minnesota Association of Townships containing the November newsletter
  • Email from Cathy Rouleau of St Louis County Association of Townships with the tentative agenda for the SLCAT agenda for the 12/01/2021 meeting
  • Email from St Louis County Elections with election information for the 2022 March Township elections, as well as a reminder on upcoming deadlines
  • Invoice in the amount of $12.50 from Daisy Wallace for the Township website administration.
  • Email from Jon Belvins of St Louis County Elections with a reminder of an upcoming deadline

Sent

  • signed consent form back to Frontier Communications
  • letters of the open deputy clerk, deputy treasurer and election judge positions to residents of Pequaywan Township
  • updated contact information and an updated township officer list to the Minnesota Association of Townships

Public Comments

Dressen was asked by a Pequaywan resident if there were any objections to having the township trailed groomed for cross country skiing. The board has no objections.

Next Meeting January 11, 2022 at the Pequaywan firehall. The location will be reassessed 2 weeks prior to January 11, 2022 Township Board meeting. Any changes in location will be made at that time in accordance with Minnesota Association of Townships and the State of Minnesota

Motion to adjourn the meeting was provided by Dressen. The motion was seconded by Swanstrom, motion carried 3-0-0

Meeting was adjourned by Kuettel at 8:22 p.m.

Respectfully submitted by,

Amber Cruz, Clerk

November 9, 2021 Township Board Meeting Minutes

November 9, 2021 Township Board Meeting Minutes

Meeting was called to order at 7:30 p.m. by Chuck Kuettel.

Attendance
Town Officers: Supervisor Chuck Kuettel, supervisor Donald Swanstrom, supervisor Doug Dressen, clerk Amber Cruz (via phone), deputy clerk Lita Wallace and treasurer Carol Nelson
Guests: Ted Wallace, Bonnie Dressen, and Raymond Barnes (stopped to return some keys/didn’t attend the meeting)

Clerk’s Report
The October 12, 2021 Township Board Meeting minutes for approval. The following changes were made: The ending check number for October 2021 was changed from 1726 to 1728. Under Old Business, referencing the easement on Moose Lake Road, the wording was changed to read as follows: “The Township is going to contact Minnesota Association of Townships for advice, and if it is ok the Township will hire a lawyer.” Motion to approve the October minutes to include the changes was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

Treasurer’s Report
October 2021
Total Funds on hand as of 10/01/2021 (Includes Investments)                                  $188,061.72
Plus: Deposit                                                                                       $124.50
Interest on Accounts                                       $124.50
Less: Disbursement                                                                            $2791.83
Payroll                                                             $824.13
Other Expenses                                               $441.51
Form 941 Taxes                                              $404.94
St Louis County Plowing                                $1121.25
Total Funds on hand as of 10/30/2021                                                                       $185,255.87

November 2021
Deposits (November) – $0
Claims (November) – $494.75
November check # 1729 – 1734
No transfers to the Checking Account is needed at this time

Motion to accept the treasurer’s report was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

Old Business

  • Update on the deputy treasurer and deputy clerk position: Job opening notices will be mailed to residents that are on the election roster. The job openings will also include the position of election judges. A notice of the open positions will also be posted on the website as well as the Pequaywan Lake Association. The clerk will contact the new owners of the Pequaywan Inn to find out about posting the openings as well as public notices. A motion to approve the mailings as well as postings was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0
  • Update for the 66’ easement on the Moose Lake Road: Kuettel contacted Minnesota Association of Townships to inquire and ask for guidance whether the township could be liable if it sponsors the request. Also told them that the township does not want to be liable. This is to acknowledge that the township will not be doing anything anymore on this matter. For this reason, John Wilson will be working directly with the county and state.
  • Update on the township website: The Clerka and Daisy Wallace will continue to work on updating information on the township website
  • Update on LBAE training: Swanstrom was reminded that the training needs to be completed

New Business

  • Staking for snowplow turnaround: The staking is planned in the area where there is a slope towards the lake. The staking will help warn the plow driver where the edge of the road is. The staking will allow the driver to determine where the slope is located and help the driver know where/how far they can push the snow. This is to try and prevent property damage to private property in the area. A motion to approve the purchase of staking material as well as the placement of the stakes was provided by Swanstrom. The motion was seconded by Dressen, the motion carried 3-0-0
  • Frontier Communication requests road Access and permission to bury cable. A motion to accept Frontier Communication’s request was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0. All paperwork was signed and will be mailed promptly

Correspondence
Received

  • Email from Debbie Peterson of Lake Superior School District containing information on who will be paying the election judges fr the November 2, 2021 school election
  • Email from Debbie Peterson of Lake Superior School District with the official times of the school election
  • Email from Debbie Peterson of Lake Superior School District verifying if election judges are needed from other precincts
  • Email from Debbie Peterson of Lake Superior School District with information on the pay rate for the election judges
  • Email from Lola Haus Lake County Election Administrator stating that the Automark cards and ballots were sent to the townships, but that there was a problem with the software for any St. Louis County townships. The Automark card will not work on any St. Louis County townships.
  • Email from Lisa Sweet of St Louis County elections office verifying election judges
  • Email from Lola Haus Lake County Election Administrator with updates on the Automark media cards. New cards have been ordered.
  • Email from Phil Chapman of St Louis County Clerk of County Board/ Elections Supervisor containing election reminders and information
  • Email from Lora Skarman of St Louis County Assessor’s Office with LBAE training availability reminder
  • Email from Debbie Peterson of Lake Superior School District with new wage information for Pequaywan Township judges
  • Email from Cathy Rouleau of St Louis County Association of Townships on the upcoming monthly meeting
  • Email from Heather Gregor of Frontier Communications on the request for access for bury cable on township road
  • Email from the Minnesota Association of Townships (MAT) containing the October 2021 newsletter
  • Email from Cathy Rouleau of the St Louis County Association of Townships containing the minutes of the SCLAT monthly meeting
  • Email from Lola Haus of Lake County Elections administration stating the new Automark cards were in and directions on where to pick them up at
  • Email from Daisy Wallace containing updates on research and work done for/on the township website
  • Invoice from Daisy Wallace for the sum of $37.50 for website administration
  • Missing payment invoice reminder from Daisy Wallace for the sum of $12.50 for last month’s website administration
  • Email from Lisa Sweet of the St Louis County Elections verifying election judges and the need to find one more judge
  • Email from Debbie Peterson of Lake Superior School District with directions on where to return election materials
  • Email from Lita Wallace containing her resignation of deputy clerk.
  • Email from Phil Chapman of the St Louis County Elections department with the news that Lisa Sweet has transferred to a different department
  • Email from the Minnesota Association of Townships (MAT) with a notice that the MAT Insurance and Bond Trust has mailed a packet with Worker’s Compensation Invoices and Audit forms.
  • Received a packet from MAT Insurance and Bond Trust containing the Worker’s Compensation Invoices and Audit forms

Sent

  • Email to Debbie Peterson of Lake Superior School District with questions regarding the upcoming school election
  • Email to Debbie Peterson of Lake Superior School District asking what the pay for the election judges is to be
  • Email to Daisy Wallace with website update requests
  • Email to Debbie Peterson of Lake Superior School District with judges update
  • Email to Lisa Sweet of St Louis County with election judges update
  • Email to Debbie Peterson of Lake Superior School District inquiring where to drop off election materials
  • Phone call to the Lake Superior School District with election results

Public Comment
There was no public comment at this time

Next Meeting December 14, 2021 at the Pequaywan firehall with the additional option of attending via teleconference. The location will be reassessed 2 weeks prior to December 14, 2021 Township Board meeting. Any changes in location will be made at that time in accordance with Minnesota Association of Townships and the State of Minnesota

A motion to adjourn the meeting was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

Kuettel adjourned the meeting at 7:55 p.m.

Respectfully submitted by,

Amber Cruz, clerk

Lita Wallace, deputy clerk