December 13, 2022 Township Board Meeting Minutes (unapproved)

December 13, 2022 Township Board Meeting Minutes
Pequaywan Fire Hall
8764 Pequaywan Lake Road
Duluth, MN 55803

Meeting was called to order by Charles Kuettel at 7:12 pm.

Attendance
Officers: Supervisor Charles Kuettel, Supervisor Donald Swanstrom, Treasurer Carol Nelson, Deputy Treasurer Ed Potter, Clerk Amber Cruz, and Deputy Clerk Diana Potter
Guests: Gloria Redborn

Clerk’s Report
November 1, 2022 Minutes for approval. A guest’s name was corrected as well as a correction on future meeting date. A motion to accept the November 1, 2022 minutes was provided by Swanstrom. The motion was seconded by Kuettel. The motion carried 2-0-1

Treasurer’s Report
November 2022
Total Funds on hand as of 11/01/2022 (includes Investments)     $217,278.83
Plus: Deposits                                                                                    $21,757.24
Interests on Accounts                                        $66.09
SLC Auditor – tax apportionment                $21,345.05
SLC Auditor – year end advance                   $346.10
Less: Disbursements                                                                          $2,060.02
Payroll                                                                     $313.98
SLC – First half snowplow                             $1,121.25
Other Expenses                                                   $624.79

Total Funds on hand as of 11/30/2022                                                   $236,976.05    October checks written # 1834-1841

December 2022
Deposits – None expected
Disbursements – $2,359.34
Checks written # 1841-1854
No transfers to the Checking Account will be needed

A motion to accept the report was provided by Swanstrom. The motion was seconded by Kuettel. The motion carried 2-0-1

Old Business

  • Update on West Branch Rd: The application submitted to St Louis County for snowplowing was accepted and approved.
  • Upcoming Meetings: Board of Audit Meeting at the Pequaywan Fire Hall is February 21, 2023 at 7 pm. This meeting will be followed by the Budget meeting at 7:45pm. The Annual Township Meeting at the Pequaywan Fire Hall is March 14, 2023 at 8:30 pm. This meeting will be followed by the Township Board Meeting at 9 pm. The Board of Canvass meeting will be March 14, 2023 at 9:15 pm.
  • Upcoming township election and annual board meeting. Filings for candidacy notices have been posted. The Annual Board meeting will be at 8:30 pm on March 14, 2023
  • Website review: Clerk and Daisy Wallace will continue to work on updating the website with resolutions

New Business

  • Gregory Planting request to vacate a portion of the River Road near the West Branch Road. Currently, the Township does not have an opinion, but it is subject to change
  • Notice of Hearing by K&K LLC to vacate a portion of Pequaywan Drive near Cummings Beach. The hearing is to take place at the St Louis County Courthouse on January 19, 2023 at 9 am.
  • Consent form from Frontier Communications. Motion to approve the consent form was provided by Swanstrom. The motion was seconded by Kuettel. The motion carried 2-0-1
  • Resolution designating Pequaywan Fire Hall as the election polling place was created. Resolution # 2022-001. Resolution passed 2-0-1

Correspondence
Received

  • Email from Kristin Fogard with the 2022 Noxious Weed annual report
  • Invoice for website maintenance from Daisy Wallace in the amount of $61.25
  • Email from Carrie Olsen of Frontier communications with a consent form for the board to review and sign
  • Email from Phil Chapman of St Louis County Elections with information on write- in procedures for the election on November 8, 2022
  • Email from Jonathan Belvins of St Louis County Elections with information/updates on write- in procedures for the election on November 8, 2022
  • Email from Jonathan Belvins of St Louis County Elections with revised write- in procedure information for the election on November 8, 2022
  • Email from St Louis County that the application for snowplowing the Township resubmitted was accepted
  • Email from Phil Chapman of St Louis County Elections containing the MN Secretary of State Apparel Guide for the election on November 8, 2022
  • Email from Pequaywan resident Al Ringer expressing safety concerns about Pequaywan Lake Road
  • Email from Jonathan Belvins of St Louis County Elections stating that the election rosters are available for pickup
  • Email from the Minnesota Association of Townships with information from MN Secretary of State regarding election judges
  • Email from Jonathan Belvins of St Louis County Elections with write -in review training for the election on November 8, 2022
  • Forwarded email from Lora Skarman with information on Board of Appeal and Equalization training
  • Email from Jonathan Belvins of St Louis County Elections on election night materials return procedure
  • Email from Jonathan Belvins of St Louis County Elections on the final registered write-ins
  • Email from Gary Gustafson of St Louis County Auditors Office with absentee ballot roster updates
  • Email from the Minnesota Association of Townships on the passing of a former MAT Executive Director
  • Email from Brenda George of St Louis Elections with update to absentee ballot roster
  • Email from St Louis County containing information on applying for Minnesota broadband line extension funding
  • Email from Jonathan Belvins of St Louis County Elections with information on Canvassing and Abstract reports
  • Email from Phil Chapman of St Louis County Elections containing information of reported anonymous phone calls going out to precincts fishing for secured information
  • Email from St Louis County stating that the Township’s snowplow application has been accepted
  • Email from Jonathan Belvins of St Louis County elections with post-election review
  • Email from the Minnesota Association of Townships with the November 2022 newsletter
  • Hand delivery to Supervisor Charles Kuettel a request from Gregory Planting to vacate the portion of River Rd roadway on his property
  • Email from Jonathan Belvins of St Louis County Elections with a reminder that polling place resolutions are due by 12/31/2022
  • Invoice from Daisy Wallace for website maintenance in the amount of $55.00
  • Email from Minnesota Association of Townships announcing: MAT-U, a new online training model
  • Email from Cathy Rouleau of St Louis County Association of Townships containing the codes and phone numbers for the St Louis County meetings for 2023
  • Email from Cathy Rouleau of St Louis County Association of Townships containing the minutes for the SCLAT meeting on 9/28/2022
  • Email from Minnesota Association of Townships with an invitation to township day at the capitol on February 1 and 2 2023
  • Email from Minnesota Association of Townships with information on the application for grant funding for wellness and fitness
  • Letter from Minnesota Department of Revenue on annual tax withholdings

Sent

  • Phone call to St Louis County Auditor’s Office/Elections with the election results

Public Comment
Safety concern about a portion of Pequaywan Lake Road was emailed into the township. Kuettel will talk to the resident of portion of the road in the spring

Upcoming Meeting
Township Board Meeting January 10, 2023 at 7pm

Motion to adjourn was provided by Swanstrom. The motion was seconded by Kuettel. The motion carried 2-0-1

Meeting was adjourned by Kuettel at 8:20 pm

Respectfully Submitted by
Amber Cruz, Township Clerk

November 1, 2022 Township Board Meeting Minutes

November 1, 2022 Township Board Meeting Minutes
Pequaywan Fire Hall
8764 Pequaywan Lake Road
Duluth, MN 55803

Meeting was called to order by Charles Kuettel at 7:04 pm.

Attendance
Officers: Supervisor Charles Kuettel, Supervisor Donald Swanstrom, Supervisor Doug Dressen, Treasurer Carol Nelson, Deputy Treasurer Ed Potter, Clerk Amber Cruz, and Deputy Clerk Diana Potter
Guests: Steve Mueller and Daryll Waldriff

Clerk’s Report
October 11, 2022 Board Meeting minutes were approved with the following correction. Under old business, it has been changed to the township is working to address the problem/concern a West Branch property owner has expressed. A motion to accept the minutes with the correction was provided by Dressen. The motion was seconded by Swanstrom. The motion carried 3-0-0

Treasurer’s Report
October 2022
Total Funds on hand as of 10/01/2022 (includes Investments)      $215,192.41
Plus: Deposits                                                                                   $3,930.67
Interests on Accounts                                        $64.73
DNR – Payment in lieu of taxes                    $3,865.94
Less: Disbursements                                                                     $1,844.25
Payroll                                                                $444.86
Other Expenses                                               $1,399.39

Total Funds on hand as of 10/31/2022                                                      $217,278.83
October checks written # 1822-1833

November 2022
Deposits – None expected
Disbursements – $831.35
Checks written # 1834-1837
No transfers to the Checking Account will be needed

A motion to accept the report was provided by Swanstrom. The motion was seconded by Dressen. The motion carried 3-0-0

Old Business

  • Update on West Branch Rd: The county said everything looks ok on the repair done by Swanstrom and Kuettel. Clerk is to call the county about the snowplow application since the repairs were approved.
  • Upcoming November 8, 2022 elections: The Public Accuracy test on the automark machine went smoothly. Everything in ready for the election.

New Business

  • Website corrections: Clerk is to contact Daisy for assistance on months not matching on the website
  • Upcoming March township elections: The office filing calendar needs to be consulted to set advertising and filing dates deadlines

Correspondence
Received

  • Email from Minnesota Association of Townships (MAT) with a reminder of local training for supervisors and clerks/treasurers
  • Email from Susan Van Norman of St Louis County with the community partner updates
  • Email from Jonathan Belvins of St Louis County election department with the automark election day password
  • Email from Jonathan Belvins of St Louis County election department with a notice that election materials are available for pickup
  • Email from MAT on MAT Feedback about Annexation Issues
  • Email from Jonathan Belvins of St Louis County election department with a notice of review of the election day write-in process
  • Email from MAT containing the October 2022 newsletter
  • Email from Molly Cooper of St Louis County Administration Department with a REMINDER: Final St. Louis County Opioid Settlement Funds Annual Municipality Meeting
  • Email from Charles Kuettel with an invoice for October road repair expenses
  • Email from Jonathan Belvins of St Louis County Elections Department with more information on the write in and follow-up procedures

Sent

  • Letters to all Pequaywan Township residents containing election information and public notice of accuracy testing

Public Comment
No public comment at-this-time

Upcoming Meeting
Township Board Meeting December 13, 2022 at 7 pm

Motion to adjourn was provided by Dressen. The motion was seconded by Swanstrom. The motion carried 3-0-0

Meeting was adjourned by Kuettel at 7:38 pm

Respectfully Submitted by
Amber Cruz, Township Clerk

 

October 11, 2022 Board Meeting Minutes

October 11, 2022 Board Meeting Minutes

Pequaywan Fire Hall
8764 Pequaywan Lake Road
Duluth, MN 55803

 Meeting was called to order by Charles Kuettel at 7:00 pm

Attendance
Officers: Supervisor Charles Kuettel, Supervisor Donald Swanstrom, Supervisor Doug Dressen, Treasurer Carol Nelson, Deputy Treasure Ed Potter, Deputy Clerk Diana Potter, Clerk Amber Cruz (attended by phone).

Guests: Marialice Arndt, Richard Arndt, Steve Mueller, Scott Meade and Gloria Redburn

Clerk’s Report

  • Regarding approval of application for snow removal Township Road Winter 2022-2023 : Dressen and Kuettel finished work sited that needed to be done for approval. After inspection, the application will be approved.
  • Dressen made motion to accept September minutes as presented, Swanstrom 2nd . Motion passed 3-0-0

Treasurer’s Report

SEPTEMBER 2022
Total Funds on hand as of 09/01/2022 (Includes Investments)                                     $217,198.15
Plus: Deposits                                                                                                    $66.02
Interest on Accounts                                                                           $66.02
Less: Disbursements                                                                                      $2071.76
Payroll                                                                                            $1,910.96
Other Expenses                                                                                $ 160.80
Total Funds on hand as of 09/30/2022                                                                           $215,192.41
Sept Checks Written # 1810-1821

OCTOBER 2022
Deposits – MN DNR Payment in Lieu of Taxes – $3865.94
Disbursements – $ 1844.25
Checks written # 1822-1833

No transfers to the Checking Account will be needed.

  • Swanstrom motioned to approve the treasurers report as submitted, Dressen 2 nd . Motion passed 3-0-0

Old Business

  • Road Repair on West Branch: Supervisors went out 3 times to fill pot holes, all filled and repaired.
  • Property owner on West Branch has a concern regarding the turning area of the snowplow pushing snow into his yard and is requesting some type of barrier. The Township is working to address the concern.
  • Reminder of the November meeting change to November 1 st 7:00 to accommodate the election on November 8th . Amber will send out notices regarding time change and election times. She has updated the website to reflect changes. Kuettel will post at the INN and on Township sign.
  •  Two voters who have previously voted in our precinct are no longer in our precinct. A letter will be sent to them explaining where they can vote in the upcoming election.
  • Potters having issues with receiving emails, it has been figured out and will be corrected Road Repair on West Branch: Supervisors went out 3 times to fill pot holes, all filled and repaired.

New Business

  • Year-end training in Grand Rapids for Clerks and Treasurers. It’s a 3 hour training and Carol will try and attend.

Correspondence
Received

  • Email from Cathy Rouleau of St Louis Couty Association of Townships on the SCLAT meetings in September and December
  • Email from Suzy Van Norman of St Louis County with the community partner communications for the week of Sept 16th 2022
  • Email from the Minnesota Association of Townships (MAT) containing the September 2022 newsletter
  • Email from R.C. Boheim of South St Louis Soil and Water Conservation District with and invite to South St. Louis SWCD open house and legislative meet up on October 19, 2022
  • Email from Cathy Rouleau of SCLAT with a reminder of the September 28, 2022 monthly meeting in Cotton
  • Email from Suzy Van Norman of St Louis County with the weekly community partner communications
  • Email from Cathy Rouleau of SCLAT with September 28, 2022 meeting agenda and go to information
  • Emailed invite from MAT to the 2022 Annual Meeting of the MN Association of Townships October 14 – 15 in St Cloud
  • Emailed reminder from Quinn Carlson of St Louis County Auditor of the due date of the proposed Levy
  • Emailed invoice from Daisy Wallace in the amount of $27.50 for website administration
  • Email from Michelle Claviter – Tveit of St Louis County Planning and Community Development with a conditional use permit meeting to be held on November 10, 2022
  • Email from Jonathan Belvins of St Louis County Elections with a notice of election template
  • Email from Charles Kuettel with receipts/timecard for west branch repair done by Kuettel, Swanstrom and Dressen
  • Email from Molly Cooper of St Louis County Administrators Office on the St Louis County opioid settlement funds annual municipality meeting
  • Email from St Louis County Road Commission stating that the Pequaywan Township snowplow application has been accepted
  • Email from St Louis County Road Commission stating that the Pequaywan Township snowplow application has been returned due to repairs needed at the turn around on west branch road
  • Email from MAT with upcoming training for Supervisors and clerks/treasurers
  • Email from Bradley Gustafson of St Louis County Planning and Community Development with a reminder that the CDBG FY2023 Pre-Applications are due on 10/14
  • Email from Carrie Olsen of Frontier Communications with a request on where to send paperwork for the township

Sent

  • Application for snowplow for Pequaywan Township submitted to St. Louis County
  • Email to Quinn Carlson of St Louis County Auditor with the proposed levy paperwork
  • Email to Carrie Olsen of Frontier Communications with information on where to send the paperwork for the township

Public Comment

No public comment at this time

Upcoming Meeting

  • Township Board Meeting November 1, 2022 at 7 pm

Motion to Adjourn was given by Swanstrom motioned, Dressen 2nd . Motion carried 3-0-0

Meeting was adjourned by Kuettel at 7:33 pm

Respectfully written by
Diana Potter, Deputy Clerk
Respectfully submitted by
Amber Cruz, Clerk

September 13, 2022 Board Meeting Minutes

September 13, 2022 Board Meeting Minutes

Pequaywan Fire Hall
8764 Pequaywan Lake Road
Duluth, MN 55803

Meeting was called to order by Charles Kuettel 7:00

Attendance
Officers: Supervisor Charles Kuettel, Supervisor Donald Swanstrom, Supervisor Doug Dressen, Treasurer Carol Nelson, Deputy Treasure Ed Potter, Deputy Clerk Diana Potter.

Guests: Ray Barnes, Deb Pomroy Gloria Redburn, John and Sandie Wilson

Clerk’s Report

The August 9th,2022 Township Board Meeting Minutes for approval. Kuettel requested to amend the Minutes to reflect a 9:00pm starting time. Swanstrom moved to accept as amended, the motion was seconded by Dressen, the motion passed 3-0-0

Kuettel requested to amend the Meeting Minutes of June 2022 to reflect a motion made that was omitted.  Motion made by Swanstrom to have Dressen make a 5 feet wide pathway from the Parking area to the walking path and put in fencing.  Dressen made the second. Motion passed 3-0-0

Swanstrom moved to accept the June Minutes as amended, Dressen seconded Motion Passed 3-0-0

Treasurer’s Report

August 2022
Total Funds on hand as of 08/01/2022 (Including Investments) $214,541.52
Plus: Deposits                                                                                     $3136.40
Interests on Accounts                                        $66.40
St Louis County Taconite Production               $3070.00
Less: Disbursements                                                                           $479.77
Payroll                                                                $304.75
Other Expenses                                                  $175.02
Total Funds on hand as of 08/31/2022                          $217,198.15
August check #1805-1809

September 2022
Deposits – none anticipated
Disbursements – $2071.76
Checks written #1810-1821
No transfers to the Checking Account will be needed

 

Carol called DNR for funds, will get by next month. PILT taxes due from county.

Motion to accept the treasurers report made by Dressen, seconded by Swanstrom. Motion passed 3-0-0

Old Business

  • Road Repair on West Branch still planned with A1 out of Brainard. Dressen will discuss with contractor. Dressen got the fire number that was requested.
  • Update on snow plowing contract for West Branch made by Kuettel. Amber is working on getting the contract to Kuettel for signatures. There is a tight timeline.

New Business

  • Training has been completed for election judges
  • Diana still needs initial training. Carol will call the Minnesota Association of Townships to get her in the system
  • Carol will call St Louis County Auditor requesting invoice for maintenance on the election machine
  • Diana will contact Amber regarding website changes to include removal of last tree drop off date, changing the November meeting to Tuesday November 1, 2022 to accommodate Elections on the regularly scheduled meeting date and adding Election dates, times and location

Correspondence
Received

  • Email from Bradley Gustafson of St Louis County Planning and Community Development with a save the date reminder for the 2023 CDBG Open House
  • Email from the Minnesota Association of Townships with an application for LRIP Township Representative
  • Email from Jon Belvins of St Louis County Elections with and update on the Candidate Filings for General Election
  • Email from the Minnesota Association of Townships containing the August 2022 Newsletter
  • Email from the Minnesota Association of Townships with a reminder of the District 10 meeting on August 25, 2022
  • Email from Jon Belvins with a daily ballot proof update
  • Email from Jon Belvins with a daily ballot proof update
  • Email from Jon Belvins with a daily ballot proof update
  • Email from Jon Belvins with a daily ballot proof update
  • Email from the Minnesota Association of Townships with an invitation to the legislative and research committee meeting August 31
  • Invoice in the amount of $30 from Diasy Wallace for website administration
  • Email from Kevin McConnell of St Louis County Public Works with a reminder for the snowplow applications for 2022-2023
  • Invoice for $180 from Marilyn Nelson of the St Louis County Auditor
  • Email from Jon Belvins of St Louis County Elections about two out of precinct voters
  • Email from Lora Skarman of St Louis County Assessors Office with a Boad of Appeal and Equalization training reminder

Sent

Public Comment

  • Deb Pomlroy and Raymond Barnes stated that there are possible snails found in Big Lake. Hey will investigate later this week.
  • Raymond Barnes state Purple Loose Strife has been documented south of the township in two separate patches and new strain of Buckthorn found in Duluth
  • Sandie and John Wilson came to discuss the possible patching of potholes on West Branch Road. Kuettel explained that there is a company from Brainard coming to patch and fill. They also wanted to make note of the large number of dead trees on West Branch and the fire hazard they present.

Upcoming Meeting

  • Monthly Board meeting October 11 at 7pm located at the Pequaywan Fire Hall
  • Monthly Board meeting November 1 at 7pm located at the Pequaywan Fire Hall

A motion to adjourn the meeting was provided by Swanstrom. The motion was seconded by Dressen, the motion carried 3-0-0

The meeting was adjourned by Kuettel at 7:50 pm.

respectfully submitted by,

Diana Potter
Pequaywan Township Deputy clerk

August 2022 Township Board Meeting Minutes

August 9, 2022 Board Meeting Minutes

Pequaywan Fire Hall
8764 Pequaywan Lake Road
Duluth, MN 55803

Meeting was called to order at 9pm by Charles Kuettel

Attendance
Officers: supervisor Charles Kuettel, supervisor Douglas Dressen, supervisor Donald Swanstrom, clerk Amber Cruz, deputy clerk Diana Potter, treasurer Carol Nelson and deputy treasurer Edward Potter

Clerk’s Report
July 12, 2022 Board Meeting minutes for approval. Motion to approve the minutes was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

Treasurer’s Report
July 2022
Total Funds on had as of 07/01/2022 (Including Investments)                                  $182,326.75
Plus: Deposits                                                                                     $33,009.15
Interest on Accounts                                          $64.64
St. Louis County Tax Apportionment               $32,116.51
State of MN Township Aid                               $828.00

Less: Disbursements                                                                           $794.38
Payroll                                                               $295.52
Other Expenses                                                 $21.50
941 Payroll Taxes                                             $477.36

Total Funds on hand as of 07/31/2022                                                                       $214,541.52
July Checks written: # 1801- 1804

August
Deposits – St. Louis County – Payments in leu of taxes and Taconite Production Tax
Disbursements – $479.77
August Checks written: # 1805-1809
No transfers to the Checking Account will be needed

A motion to accept the report was provided by Swanstrom. The motion was seconded by Dressen, the motion passed 3-0-0

Old Business

  • Update on West Branch Road: A-1 Asphalt of Brainerd gave a quote of $2000 for 1 ton of mix. The 18 cracks would be separate from the quote. It was decided to try A-1 Asphalt for a year and re-evaluate. A motion to accept the asphalt quote was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

New Business

  • Clerk Report on Primary Election/ upcoming elections: There was a good turnout for primaries. There are 146 registered voters for Pequaywan township. The general election November 8, 2022 will interfere with the monthly township meeting. The supervisors have decided to hold the township meeting on November 1, 2022 at 7 pm. The clerk will send notice of the change of date for the meeting as well as a notice for absentee ballot application deadlines to township residents. A motion to change the date of the meeting was provided by Swanstrom. The motion was seconded by Dressen, the motion carried 3-0-0
  • Discussion on the request of the township creating an ordinance: Pequaywan Township does not create ordinances

Correspondence
Received

  • Forwarded email from Kristin Anderson of St Louis County on the Federal acceptance of the flood/damage relief request sent by Governor Waltz
  • Email from Jon Belvin of the St Louis County Elections Department contain the elections public notice and a sample ballot
  • Email from Marilyn Nelson of St Louis County Auditors Office with the time and location for election materials pickup
  • Email from the Minnesota Association of Townships (MAT) containing the July 2022 newsletter
  • Email from MAT with an invitation to the District 10 meeting August 25, 2022
  • Email from Jon Belvins of St Louis County Elections Department with update on the election judge training
  • Email from Amanda Mitchell of St Louis County Public Works with information on the 2023 St Louis County Maintenance Programs
  • Email from Jon Belvins of St Louis County Elections Department with administration codes for the Automark and DS200
  • Email from Marilyn Nelson of St Louis County Auditors Office with information on the required public accuracy test
  • Email from Gary Gustafson contain update to the election roster
  • Email from Kevin McConnell of St Louis County Publics Works with the Pequaywan Township Snowplow Application
  • Forwarded email from Holly Olson of St Louis County Sheriffs Office with the FEMA DR 4659 Applicant Briefing
  • Email from Jon Belvins of St Louis County Elections Department with information on election materials returns
  • Email from Wendy Johnson of St Louis County Elections Department with updated Master List for the elections
  • Email from Jon Belvins of St Louis County Elections Department with election day contacts and reminders
  • Email from Jon Belvins of St Louis County Elections Department with election night results reporting instructions
  • Email from Marilyn Nelson of St Louis County Auditor with election day apparel guidelines

Sent

  • Clerk returned election materials and results to courthouse after poll closing

Public Comment

There was no public comment at this moment

Upcoming Meetings

  • Monthly Board meeting September 13 at 7pm located at the Pequaywan Fire Hall
  • Monthly Board meeting November 1 at 7pm located at the Pequaywan Fire Hall

A motion to adjourn the meeting was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

The meeting was adjourned by Kuettel at 9:56 pm

Respectfully submitted by,
Amber Cruz, township clerk

July 12, 2022 Board Meeting Minutes

July 12, 2022 Board Meeting Minutes

Pequaywan Fire Hall
8764 Pequaywan Lake Road
Duluth, MN 55803

The meeting was called to order at 7:05 pm by Charles Kuettel

Attendance
Officers: Supervisor Charles Kuettel, supervisor Donald Swanstrom, clerk Amber Cruz, deputy clerk Diana Potter, treasurer Carol Nelson and deputy treasurer Edward Potter.
Guests: Paul Klassen

Clerk’s Report

June 14, 2022 Board Meeting minutes for approval with the removal of the Lake Association dates as they were incorrect.  Motion to accept the minutes was provided by Swanstrom. The motion was seconded by Kuettel. Motion passed 2-0-0

Treasurer’s Report-

June 2022
Total Funds on hand as of 06/01/2022 (Includes Investments)                                  $184,258.38
Plus: Deposits                                                                                                 $65.93
Interest on Accounts                                                                  $65.93
Less: Disbursements                                                                                       $1,997.56
Payroll                                                                                       $1,717.70
Other Expenses                                                                         $279.86
Total Funds on hand as of 06/30/2022                                                                       $182,326.75
Junes Checks written #1790 – 1800

July 2022
Deposits – First half of Tac Apportionment payments ($32,116.51)
Disbursements – $794.38
Checks written #1801 – 1804
No transfers to the Checking Account will be needed

Old Business

  • Update on West Branch Road: The supervisors have been having difficulties finding contractors. Elmquist will be able to make the repairs in August at the earliest. A tentative budget of $4,000 has been given to Elmquist. A motion to approve the tentative budget was provided by Swanstrom. The motion was seconded by Kuettel, the motion carried 2-0-0
  • Upcoming elections: Elections are to be held at the Pequaywan Fire Hall on August 9, 2022. The election hours are 7 am to 8 pm. Alternative location incase of the inability to use the Fire Hall will be at the Trailblazers snowmobile club. The alternative location was motioned for approval by Swanstrom. The motion was seconded by Kuettel, the motion carried 2-0-0

New Business

  • Training updates: Motion to approve the reimbursement of the election judges was provided by Swanstrom. The motion was seconded by Kuettel, the motion carried 2-0-0

Correspondence
Received

  • Email from Angela Lepak of St Louis County Planning and Community Development containing the Findings of Fact, Conclusions and Decision the Board has formally approved for the Allen Hanson application
  • Email from John Belvins of the St Louis County Elections department on the available online training for potential election judges
  • Forwarded email from Holly Olson of the St Louis County Sheriffs office pertaining to the damages caused by the May 29th/30th and June 20th storms
  • Email from the Minnesota Association of Townships containing the June 2022 newsletter
  • Email from the Minnesota Association of Townships Insurance and Bond Trust containing a letter
  • Invoice in the amount of $21.50 from Daisy Wallace for website maintenance
  • Email from Marilyn Nelson of St Louis County Auditors office on upcoming election training events

Sent

  • Email to the St Louis County Elections department with the names, emails and phone numbers of judges that needed election judge training.

Public Comment

  • Paul Klaussen wanted the township to know that his neighbor was conducting a type of short-term rental with his neighbor’s church without the required permits. The township cannot enforce the permit requirements, this is up to the county to enforce the permits.

Upcoming Meeting

  • Monthly Board meeting August 9, 2022 at 9pm located at the Pequaywan Fire Hall

A motion to adjourn the meeting was provided by Swanstrom. The motion was seconded by Kuettel, the motion carried 2-0-0

The meeting was adjourned by Kuettel at 7:53 pm.

Respectfully submitted by,
Amber Cruz, Pequaywan Township clerk

June 14, 2022 Township Board Meeting

June 14, 2022 Township Board Meeting
Pequaywan Fire Hall

8764 Pequaywan Lake Road
Duluth, MN 55803

Meeting was called to order by Charles Kuettel at 7pm

Attendance
Officers: Supervisor Chuck Kuettel, supervisor Donald Swanstrom, supervisor Doug Dressen, treasurer Carol Nelson, deputy treasurer Edward Potter, clerk Amber Cruz (via phone) and deputy clerk Diana Potter
Guests: Gloria Redburn

Clerk’s Report

  • Swanstrom asked that all correspondence be forwarded to the supervisors before the meetings for review
  • The May 10, 2022 Township Board Meeting Minutes for approval. Motion to approve was provided by Swanstrom. The motion was seconded by Dressen, motion carried 3-0-0

Treasurer’s Report

May 2022
Total Funds on hand as of 05/01/2022 (Includes Investments) $189,121.65
Plus: Deposits                                                                                                 $64.57
Interest on Accounts                                                                  $64.57

Less: Disbursements                                                                                       $1,927.84
Payroll                                                                                       $429.43
Other Expenses                                                                         $377.16
St Louis County Plowing                                                          $1,121.25

Total Funds on hand as of 05/31/2022                                                $184,258.38        May Checks written: #1780-1788
Void check 1789

June 2022
Deposits: $0
Disbursements: $1,997.56

Checks written #1790-1800

No transfers to the checking account will be needed at this time.

Motion to accept the treasurer’s report was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

Old Business

  • West Branch Road update: Supervisors are looking for different contractors to work on the road. Cracks need sealed. The road is going to be too big of a project for individuals, and due to liability issues, a company needs to be involved.
  • Tree/branch drop date changes for the Township website:
    June 18, July 16 and August 27
  • township property: there was a discussion about adding a 5 foot wide trail head at the property. this will be revisited at a later date

New Business

  • Current and future election judges will need training in July for upcoming elections. Due to changes in the law, all current judges must retrain to maintain their election judge positions. Training is to be a 4 hour long training done online.
  • Elections: the primaries are in September. Election judges need to have their training completed by the end of July. Information about the primaries will be mailed to residents as well as posted in the North Shore Journal. Information will also be posted on the bulletin boards.

Correspondence
Received

  • Email reminder from Cathy Rouleau of St Louis County Association of Townships (SLCAT) to submit any reservations for the annual meeting and dinner to be held on May 25, 2022
  • Email from Sherry Elleraas of Minnesota Association of Townships (MAT) confirming receipt of new/updated officer list
  • Email from Marilyn Nelson of St Louis County Elections Department with a reminder of the upcoming mandatory elections administration training for all township clerks
  • Email from Jonathan Belvins of St Louis County Elections department with a election judge party list
  • Email from MAT containing information on Minnesota’s Frontline Worker Pay
  • Email from MAT with a legislative update and advocacy alert
  • May 2022 newsletter from MAT
  • Email from Holly Olson of St Louis County with information on damage reporting for St Louis County Townships and Cities
  • Email from Angela Lepak of St Louis County Planning and Community Development with the decision of the BOA
  • Email from Holly Olson of St Louis County with information on damage assessment visit with MN HSEM
  • Invoice of $32.40 from Daisy Wallace for website maintenance
  • Email from Teresa Hirsch of St Louis County Public Works with the results for the 2022 Calcium Chloride Dust Control Bid #5808 letter
  • Email invite from Laura Birnbaum of St Louis County to celebrate an effective end to veteran homelessness in St Louis County
  • Email from Angela Lepak of St. Louis County Planning and Community Development with the new St Louis County draft zoning ordinance amendments (CWD)
  • Email from Bradley Gustafson of St Louis County Planning and Community Development on the 2022 CDBG Income/rent limits and ESG income limits

Sent

  • Email to Marilyn Nelson of St Louis County Elections department confirming the mandatory clerk training to take place June 9, 2022

Public Comment

There was no public comment

Upcoming meetings

  • Township board meeting July 12, 2022 starting at 7 pm at the Pequaywan Fire Hall
  • Township board meeting August 9, 2022 starting at 7 pm at the Pequaywan Fire Hall

A motion to adjourn was provided by Swanstrom. The motion was seconded by Dressen, the motion carried 3-0-0

The meeting was adjourned by Kuettel at 7:15 pm

Respectfully submitted by,
Amber Cruz, Clerk

May 10, 2022 Township Board Meeting Minutes

May 10, 2022 Township Board Meeting Minutes
Pequaywan Fire Hall
8764 Pequaywan Lake Road
Duluth MN, 55803

The meeting was called to order at 7:02 p.m. by Charles Kuettel

Attendance
Officers: Supervisor Charles Kuettel, supervisor Doug Dressen, clerk Amber Cruz, treasurer Carol Nelson (via teleconference), deputy treasurer Ed Potter, deputy clerk Diana Potter
Guests: Richard Arndt, Raymond Barnes, Deb Pomroy, Daryl Waldriff

Clerk’s Report
The April 12, 2022 Township Board Meeting Minutes for approval. A motion to approve the minutes was provided by Dressen. The motion passed 2-0-0

Treasurer’s Report
April 2022
Total Funds on hand as of 04/01/2022 (Includes Investments)                                  $188,417.18
Plus: Deposits                                                                                                 $65.86
Interest on Accounts                                                      $65.86
Less: Disbursements                                                                                       $2,361.39
Payroll                                                                            $2,075.31
Other Expenses                                                              $286.08
Total Funds on hand as of 04/30/2022
April checks written #1769-1779

May 2022
Deposits – $0
Disbursements – $1,927.84
Checks written #1780-1788
No transfers to the Checking Account will be needed

A motion to accept the report was provided by Dressen. The motion passed 2-0-0

Old Business

  • Update on West Branch Road: There are numerous small repairs that are needed. The Township will seek bids on the road repairs.
  • Township Land update: There is a concern of access to the trail head. Dressen proposed the making of a 5ft path from the parking area to the trail head. This will be relooked at the next monthly board meeting to be held in June.

New Business

  • A motion was provided by Dressen to add Diana Potter to the Township bank accounts. The motion passed 2-0-0
  • The Census Bureau survey will be completed and submitted by Kuettel

Correspondence
Received

  • Email from Katherine Brey containing the 2022 assessment book
  • Email from Minnesota Association of Townships on registering for Town Law Review Training
  • Email from Jonathan Belvins of St Louis County on the extension of the deadlines in VEGA-3 Contracts
  • Email from Marylin Nelson of the St Louis County Auditor on the filing notice for the 2022 State General Elections
  • Email from Marylin Nelson of the St Louis County Auditor on the AutoMark machine required maintenance
  • Email from Minnesota Association of Townships with the April Newsletter
  • Email from the Minnesota Association of Townships on the upcoming demonstration on ARPA reporting
  • Email from Minnesota Association of Townships with a reminder: town law review training- agenda/speakers
  • Email from Minnesota Association of Townships with a reminder of the demonstration on ARPA funding
  • Emai from Michelle Claviter-Tveit of St Louis County with email for the upcoming Board of Adjustment hearing for a variance application from Allan Hanson
  • Email from Holly Olson of St Louis County containing forwarded information from the county on flood damage due to rain and snow melt
  • Email from Jonathan Belvins of St Louis County with an amended filing notice for the 2022 State General Elections
  • Invoice from Daisy Wallace in the amount of $14.50 for website maintenance
  • Email from Joel Odell of St Louis County Assessor’s asking the clerk to contact him to discuss the LBEA meeting
  • Email from Marylin Nelson of St Louis County on the AutoMark machine being ready for pickup
  • Email from Cathy Rouleau of St Louis County with information on the Annual Meeting and Reservations for Dinner
  • Letter from the IRS stating that the township account was reviewed and a refund of $6.95 is being processed.
  • Letter from the U.S. Census Bureau about the 2022 Census of Governments, Survey of Public Employment and Payroll

Sent

  • Phone call to Joel Odell of St Louis County to prep for the LBAE Meeting
  • Letters to the registered voters of Pequaywan Township containing the Notice of Filing for the 2022 State General Elections

Public Comment
Pomroy offered to help with weed inspections. Informed the supervisors that the order for all township supervisors will be coming from the state in the near future.

Next Meeting

  • Township Board Meeting June 14, 2022 starting at 7pm at the Pequaywan Fire Hall

 

A motion to adjourn the meeting was provided by Dressen. The motion passed 2-0-0.

Kuettel adjourned the meeting at 7:48 p.m.

 

Respectfully submitted by,
Amber Cruz, Clerk

April 12, 2022 Township Board Meeting Minutes

April 12, 2022 Township Board Meeting Minutes

The meeting was called to order at 7:00 p.m. by Charles Kuettel

Attendance
Officers: supervisor Charles Kuettel, supervisor Douglas Dressen, supervisor Donald Swanstrom, clerk Amber Cruz, treasurer Carol Nelson and deputy treasurer Ed Potter
Guests: Diana Potter and Richard Arndt

Clerk’s Report
The March 8, 2022 Township Board Meeting Minutes for approval. A motion to approve the minutes was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0.
The Board of Canvass 2022 minutes for approval. A motion to approve the minutes was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

Treasurer’s Report
March 2022
Total Funds on hand as of 03/01/2022 (Includes Investments)                                  $188,195.99
Plus: Deposits                                                                                     $2,203.35
2021 St Louis County Forfeit Land Revenue    $2,154.83
Interest on Accounts                                          $48.52
Less: Disbursements                                                                           $1,982.16
Payroll                                                                $1,593.18
Other Expenses                                                  $388.98

Total Funds on hand as of 03/31/2022                                                                       $188,417.18
March Checks Written #1761-1768
Voided Check 1760 for Officers’ Insurance

April 2022
Deposits -$0
Claims -$2,361.39
Checks Written #1769-1779
No transfers to the Checking Account will be needed

A motion to approve report was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

 

Old Business

  • Reminder that the LBAE meeting is scheduled for May 4, 2022 from 3pm to 4 pm at the Pequaywan Fire Hall
  • Update on deputy treasurer and deputy clerk as well as the spring training.
  1. Ed Potter was sworn in 04/12/2022 for the position of deputy treasurer
  2. Diana Potter’s appointment to deputy clerk was given. A motion to approve appointment was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0. Diana Potter was sworn into office 04/12/2022
  3. Motion to approve spring training for the clerk, deputy clerk, treasurer and deputy treasurer was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0.
  • Update on the West Branch Road. The road will be inspected in the upcoming weeks by the supervisors. The supervisors will check on a camera to inspect the culverts. The Township will accept bids for culvert repairs. The dead/down trees will be addressed in the upcoming weeks.

New Business

  • Elect supervisor chair and vice chair.
    Kuettel was nominated for chair. A motion approving the nomination was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0.
    Dressen was nominated for vice-chair. A motion approving the nomination was provided by Kuettel. The motion was seconded by Swanstrom, the motion carried 3-0-0.
  • Review variance application for Allen Hanson.
    The Township has no objections to the variance application. A motion stating to no objections was provided by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0. A notice of the Township’s position will be sent to St Louis County.
  • Schedule future dates for the tree and brush drop off.
    The dates will be as follows: June 19, July 17 and August 27 from 10am to 2pm.
    The restrictions will be as follows: the maximum diameter is 10 inches or less. The branches must be delimbed/separated from the trunk. No rotting/decayed wood allowed.
  • Township trail and land use:
    The Township will be accepting bids for extending the driveway/parking area of the Township land. For his help in maintaining the trail on the township land, the Township will be giving Paul Klaussen a gift card of $100. A motion to approve the gift card was given by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0.

Correspondence
Received

  • Email from Minnesota Association of Townships (MAT) with information on the Spring Short Courses
  • Email from John Belvins of St Louis County Elections on the return of election materials
  • Email from Lora Skarman of St Louis County Assessor’s Office with materials for the LBAE meeting to be held in May
  • Email from MAT with an advocacy alert for townships
  • Email from Amy Sanda of DOT with Municipal Mapping Status Report
  • Email from MAT with the March 2022 Newsletter
  • Email from Cathy Rouleau of St Louis County Association of Townships containing the March 23rd Agenda and minutes from February 23rd
  • Email from MAT with Cyber Security Survey for Township Officers
  • Email from MAT About and email from U.S. Treasury Dept. not being a scam
  • Invoice from Daisy Wallace for $162.88 for website maintenance and yearly website fee
  • Email from Michelle Claviter-Tveit of St Louis County Planning and Community Development about a Variance hearing May 12, 2022 for a Pequaywan resident
  • Email from John Belvins of St Louis County Elections with a reminder that the Automark machine is required to have maintenance
  • Email from MAT that there is going to be 4-corners training for clerks and treasurers

Sent

  • Package sent to St Louis County Elections Department containing the election materials and results.

Public Comment

No public comment at this time

Next Meeting

  • LBAE meeting May 4, 2022 from 3pm-4pm at the Pequaywan Fire Hall
  • Township Board Meeting May 10, 2022 starting at 7pm at the Pequaywan Fire Hall

A motion to adjourn was proved by Dressen. The motion was seconded by Swanstrom, the motion carried 3-0-0

The meeting was adjourned at 7:51pm by Kuettel

Respectfully submitted by,
Amber Cruz, clerk

March 8, 2022 Board of Canvass Minutes

2022 Board of Canvass

Meeting was called to order at 9:33 p.m. by Chair Charles Kuettel.

Attendance:
Officers: Supervisor Charles Kuettel, Supervisor Donald Swanstrom, Supervisor Douglas Dressen, clerk Amber Cruz and treasurer Carol Nelson
Guests: Mark Freeman, Bonnie Dressen and Scott Gronseth

The Town of Pequaywan Canvassing Board certified the following official results for the March 8, 2022 Town Election:

Douglas Dressen was elected for the Supervisor position with term date of 2022-2025.

The Town of Pequaywan Canvassing Board consisted of:

Charles Kuettel, Chair
Donald Swanstrom, Supervisor
Douglas Dressen, Supervisor

Meeting was motioned to adjourn at 9:34 p.m. by Dressen. The motion was seconded by Swanstrom, motion carried 3-0-0.

Respectfully submitted by:
Amber Cruz, clerk