–
March 12, 2024
AGENDA (bolded items are mandatory at every Annual Town Meeting)
- Attendees legibly sign the Sign-in Sheet.
- (Clerk) Call the meeting to order
- (Clerk) Result of Township Election - one supervisor position
- Election of a moderator (registered voters at Pequaywan Township)
- Announce Agenda for rest of Meeting (moderator, subject to modification by vote of electorate)
- (Moderator) Review and approve previous year's annual meeting minutes.
- (Supervisor) Road Report
- (Treasurer) Reading of Board of Audit Report
| 2023 Cash Control Statement 1/1/2023-12/31/2023 | ||||
| Fund | Beginning Balance | Receipts | Disburse- ments | Ending Balance |
| General Fund | $26,772.97 | $48,073.55 | $33,903.89 | $40,942.63 |
| Road and Bridge (On-going Maintenance | 11,782.09 | 4,349.55 | 9,371.99 | 6,759.65 |
| Fire and EMS | 21,525.28 | 18,373.31 | 18,000.00 | 21,898.59 |
| Building/Property Maintenance Fund | 3,500.00 | 1,994.12 | 0 | 5,494.12 |
| Roads and Bridges (Capital Reserve) | 171,929.15 | 7,471.73 | 0 | 179,400.88 |
| Total | $235,509.49 | $80,262.26 | $61,275.88 | $254,495.87 |
- (Treasurer) Comparison of Levy and Expenses from previous years
| SUMMARY | 2024 LEVY | 2023 LEVY | 2023 EXPENSES | 2022 EXPENSES | |
| General Fund | $26.000.00 | $35,000.00 | $33,903.89 | $18,669.77 | |
| Road and Bridges (On-going Maintenance | 2,000.00 | 2,000.00 | 9,371.99 | 3,168.83 | |
| Fire and EMS | 25,000.00 | 18,000.00 | 18,000.00 | 16,500.00 | |
| Building/Property Maintenance Fund | 2,000.00 | 2,000.00 | 0.00 | 0.00 | |
| Roads and Bridges (Capital Reserve) | 5,000.00 | 2,000.00 | 0.00 | 0.00 | |
| Total | $60,000.00 | $59,000.00 | $61,275.88 | $38,338.60 |
- (Tom Getchell) Report from Pequaywan Fire & EMS and request for 2025 Levy: The Fire Department is requesting $25,000.00 which is the same as in 2024 and to be paid in two installments in 2025. Electors vote on the amount to provide for fire department, supervisors will render the final decision during March Town Board Meeting. See 2024 Budget
- (Treasurer) The total Levy was not increased from 2024. The Levy for Roads and Bridges (Capital Reserve) was set at $35,000.00 to make up for the lowered Levy in 2023 and 2024. It was discussed that we should build up this fund in order to be in a better position to apply for matching funds grants for road improvements. (treasurer)
- (Moderator) Motion(s) to approve general levy and any dedicated levies (road & bridge, plus others determined helpful to treat as designated and not just a budget item from the general fund) and to affirm total levy including funds for Pequaywan Fire & EMS. Eligible voters vote on the 2025 Levy as proposed by the present Town Board.
| SUMMARY | Estimated Balance 1/1/2025 | 2025 General Levy (Receipts) | 2025 Budget (Disburse ments) | Estimated Balance 12/21/2025 |
| General Fund | $46,900.00 | $5,000.00 | $30,000.00 | $21,900.00 |
| Road and Bridges (On-going Maintenance | 3,750.00 | 5,000.00 | 5000.00 | 3,750.00 |
| Fire and EMS | 21,900.00 | 15,000.00 | 25,000.00 | 11,900.00 |
| Building/Property Maintenance Fund | 7,500.00 | 0.00 | 0 | 7,500.00 |
| Roads and Bridges (Capital Reserve) | 184,400.00 | 35,000.00 | 0 | 219,400.00 |
| Total | $264,450.00 | $60,000.00 | $60,000.00 | $264,450.00 |
- General Discussion of Items of Concern
Note: This section can be used to allow the residents to voice their opinions on any matter, but such input is only advisory to the board. Common issues may include culvert policies, desired posting locations, etc.
-Update of contact information for Pequaywan Lake Association directory (Bonnie Dressen) - Annual Town Meeting: the state of Minnesota set the Annual Town Meeting on the second Tuesday of March following the Town Election. The Annual Town Meeting will be held at Pequaywan Fire Hall
- Motion to set monthly Town Board Meeting date/time and location: Second Tuesday of each month, 7:00 p.m. with the exception of March Meeting to be scheduled after the Annual Town Meeting. Location is Pequaywan Fire Hall
- Motion to set the location for the next annual meeting: Pequaywan Firehall
- Motion to set time to convene and call to order next annual meeting: 8:45 p.m.
- Motion to set voting place: Primary voting place is Pequaywan Fire Hall; garage in case Pequaywan Fire Hall is not available due to unforeseen circumstances, secondary voting place is Pequaywan Trail Blazer Snowmobile Club (contact person is Ray Barnes)
- Motion to set voting time:
7:00 am - 8:00 pm, Presidential Nomination Primary Election, Primary Election and General Election
7:00 am - 8:00 pm, State Election
10:00 am - 8:00 pm, Special Primary Election and Special General Election
5:00 pm - 8:00 pm, Township Election - Motion to set posting areas:
- pequaywantownship.org website
- West Branch Road Marquee
- Pequaywan Fire & EMS bulletin board
- Pequaywan Inn bulletin board
-Pequaywan Lake Community Facebook Page - Motion to Adjourn Meeting or Continue to a Later Date. If desired, voters may continue the Annual Meeting rather than adjourn, if they want to return later in the year to finish their meeting. To continue the meeting, voters must approve a motion that includes the date, time, and location the meeting will resume. Some townships continue their meeting every year so they may consider the levy in August or September. The final levy date is now September 30. If the meeting is adjourned, and not continued, a special town meeting will have to be called to set the levy if it is not done at the March meeting.