Meeting was called to order at 7:33 p.m. by Chair Kuettel.
Attendance: Town officers: Supervisor Charles Kuettel, Supervisor Donald Swanstrom, Supervisor Douglas Dressen, Treasurer Raymond G. Barnes, Clerk Lita Wallace
Guests: Ted Wallace, Daryle Waldriff
Clerk’s Report: Wallace presented the minutes of the Board of Supervisors meeting on January 14, 2020. Motion to approve by Swanstrom with typo correction on Kuettel’s name, second by Dressen, motion carried, 3-0-0.
Treasurer’s Report:
JANUARY 2020
Total Funds on hand as of 01/01/2020 (Includes Investments) – $175,427.33
Plus: Deposits – $783.74
Less: Disbursements (January) – $22,990.88
Total Funds on hand as of 01/31/2020 – $153,220.19
January Check # 1507 – 1515
FEBRUARY 2020
Claims (February) – $1,761.82
February Check # 1516 – 1520
No transfers to Checking Account will be needed
Motion by Dressen to approve January Treasurer’s Report, February Claims, and to transfer $15,000 to the checking account to cover a check for Pequaywan Fire and EMS, second by Swanstrom, motion carried, 3-0-0.
Old Business
- Review and approve the following Town Resolutions: (1) Appointing a Deputy Clerk; (2) Appointing a Deputy Treasurer; and (3) Purchase of Tax Forfeited Land
New Business
- Election and meeting dates & time:
- March 3, Presidential Nomination Primary election, 7:00am-8:00pm;
- March 10, Town Election, 5:00pm-8:00 pm;
- March 10, Annual Town Hall Meeting, 8:30 pm;
- March 10, Township Board Meeting, after the Town Hall meeting;
- March 10, Board of Canvass Meeting, after the Township Board Meeting
- February 29, 2:30 pm-Public Accuracy Test of the Automark Voting Machine
- April 29, 3:00-4:00 p.m., Local Board of Appeal and Equalization (LBAE) Meeting, Pequaywan Firehall
- Swanstrom motioned to keep the current $2,000.00 coverage of the employee life insurance, seconded by Dressen, motion carried, 3-0-0.
- Swanstrom motioned to approve the township’s boundary map from the United States Department of Commerce for its Initial Boundary Validation Program (BVP) to ensure the bureau has the correct legal boundary, name, and status for the township, seconded by Dressen.
- Dressen stated that he will take the lead in finding a replacement for the Noxious Weed Inspector and will discuss it with the Garden Club.
- Barnes reported that W-2s have been mailed out to employees as well as the Sales Tax Report form mailed to the State of Minnesota.
- Starting in 2021, Barnes suggested that the town board schedule the Budget Meeting for 2021 budget one or two weeks before the February meeting so that the budget amount for each account codes can be determined for CTAS purposes and Audit reports. Otherwise, the beginning balances for the year will all show zero. The Board of Audit Meeting can be scheduled right after the February Town Board meeting.
Correspondence
Received:
- Bill from SLCAT for MAT dues $307.44 plus county dues $161.70 = $469.14
- Life insurance billing statement from Minnesota Benefit Association – $165.00 due 4/1/2020
- Request from North Shore Title for information on any pending and/or levied assessments against a property in the township
- January newsletter from Minnesota Association of Townships
- Election judge training materials and online training module for the Presidential Nomination Primary election from St. Louis County Elections
- Multi-Hazard Mitigation Plan from St. Louis County for public review and comment by January 31
- Blank Annual Report of Outstanding Indebtedness form from St. Louis County Auditor
- Notice of MAT District 10 Lobby Day scheduled on March 18 in St. Paul
- Email from St. Louis County Elections re-posting notice of Presidential Nomination Primary election and sample ballots for the election for posting
- Updated Noxious Weed List from St. Louis County Land and Minerals Department
- Voter Master List received from St. Louis County Elections
- Map of the township from the United States Department of Commerce for the board to review the Census Bureau’s boundary data to ensure the bureau has the correct legal boundary, name, and status for the township for its Initial Boundary Validation Program (BVP)
- Letter from United States Department of Commerce with the form 2020 Boundary and Annexation Survey Annual Response and Contact Update Form, an opportunity for the township to participate in the BAS to ensure that the Census Bureau has current and accurate boundary, legal name, and status information for the township
Sent:
- Voting Equipment Grant Application Form mailed to the Minnesota Secretary of State and a copy provided to St. Louis County Elections
- Annual Report of Outstanding Indebtedness as of December 31, 2020, mailed to St. Louis County Auditor
- A check ($5,340.83) for purchase of forfeited land from St. Louis County was delivered
Public Comment:
Next Meeting, March 10, 2020, 9:30 p.m. or after the Annual Town Hall meeting, Pequaywan Firehall, 8764 Pequaywan Lake Road
Meeting adjourned at 8:25 p.m.
Respectfully submitted by,
Lita Wallace, Town Clerk